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Business & Project Officer

LocationCallaghan, NSW 2308
Work TypeFull time
Positions1 Position
Job no: HRC0007280
Category: Professional, HEW 6
  • Provide high-level project and administrative support to the Research Grants Office
  • Full time continuing opportunity based at our Callaghan Campus
  • 17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts

Be challenged and imagine with us

As Business and Project Officer, you will provide high-level project, administrative, and logistical support to the Director, Research Grants, and wider Research Grants Office.

In this role you will:

  • Provide a wide range of office management support to ensure the smooth and cohesive running of the Grants Office.
  • Support with administrative components of projects, assisting to ensure deliverables are on time and accurately reported.
  • Proactively manage the Director’s diary and emails, and support with travel bookings, IT equipment, and financial purchasing processes.

This continuing position is full time and will be located at the Callaghan Campus (Awabakal and Worimi land).


How will you inspire us?

You will have:

  • Demonstrated experience in an administrative and project support role in a large, dynamic environment.
  • Strong communication skills, including the ability to liaise and build relationships with a variety of diverse stakeholders.
  • High-level organisational and time management skills to deliver to competing deadlines while upholding strict confidentiality.


What we offer

The remuneration for this position is from $90,316 to $99,655 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  


About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  


Your next steps

Important information before you apply:

  • Please visit here for a guide on how to apply for a role.
  • If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
  • Applications for this position will only be accepted from those with Australian residency or a valid work permit.


Your application:

Your application must include:

  • Your resume.
  • A cover letter outlining your motivation to apply for this opportunity.
  • A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).
  1. A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge of administrative fields; or an equivalent combination of relevant experience and/or education/training.
  2. A strong track record in successfully managing a range of project and competing priorities, applying initiative, and resolving complex issues.
  3. Demonstrated experience and commitment to process improvement as the basis for service delivery.
  4. Demonstrated ability to deliver outstanding professional and administrative support to senior colleagues, maintaining complete confidentiality and exercise judgement and discretion.
  5. Demonstrable organisational, administrative, and secretarial skills and outstanding attention to detail in a busy, complex, and rapidly changing professional environment.
  6. High level computer skills including Microsoft Office products Word, Excel, Outlook, and Teams.
  7. Demonstrated strong oral and written communication skills.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 4 pages (approximately 2,000 words).


Contact Us

For specific position enquiries, please contact Judy Alexander, Director, Research Grants on (02) 4921 8859 or via email at judy.alexander@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.


Closing date: Thursday 27 June 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you