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Academic Work Allocation Manager

LocationCallaghan, NSW 2308
Work TypeFull Time - Fixed Term
Positions1 Position
Job no: HRC0007208
Category: Professional, HEW 8
  • Using your data-driven expertise contribute to the success of our academic work allocation model
  • Full time fixed term (until Dec ’25) opportunity based at our Callaghan Campus
  • 17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts

Academic Work Allocation Manager

Job no: HRC0007208

Category: HEW level 8 - $112,112 to $130,798 plus 17% superannuation

Position: Full Time Fixed Term – December 2025

Location: Newcastle (Callaghan) Campus

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.


Our Unit

A unique opportunity exists to join the University of Newcastle as we embark on enhancing our strategic footing for the future. With the announcement of the Australian Universities Accord that will drive transformative reform across the Higher Education system, we are exploring avenues to further enhance our support for students and refine our operational practices to continue to better serve our region.

The University is standing up a program of work to identify where we can gain efficiencies and improve our effectiveness as an institution. This work is led by the Performance Excellence Team and is closely supported by Human Resource Services, which is focused on embedding the strategic workforce priorities into our core operations. Together, both areas aim to ensure the University's workforce and operations are sustainable well into the future.


Be challenged and imagine with us

As the Academic Work Allocation Manager, you will be responsible for integrating our Academic Work Allocation Model into the University’s core operations and processes. You will ensure the Model and associated processes reflects our complex operating environment, and addresses the unique challenges faced by Higher Education, including changes in the funding landscape.

In this strategic role, you will work collaboratively with stakeholders across the University, using your data-driven approach to drive significant process improvements and contribute to the institution's success through effective workforce planning.

In this role you will:

  • Analyse and interpret data to facilitate decision making, ensuring the integration of our Academic Work Allocation Model aligns with legislation and policies, and reflects our core values.
  • Build strong relationships with key stakeholders within our Colleges and Divisions, working closely to review their work allocation data, and provide advice and reports when required.
  • Support the development of performance metrics and facilitate training to build capability of the work allocation management system.

For a full list of role responsibilities, please refer to the Position Description.

This fixed term position is until December 2025, is full time and will be located at the Callaghan Campus (Awabakal and Worimi land).


How will you inspire us?

You will have:

  • High-level understanding of strategic workforce management, labour utilisation, and academic work allocation in a large, complex environment.
  • Familiarity with the challenges faced by Higher Education institutions, particularly in the context of a dynamic funding landscape and constant change.
  • Proficient in data analytics with the ability to generate actionable insights.
  • Demonstrated experience negotiating and building relationships with diverse stakeholders.
  • Ability to focus on smaller tasks while maintaining a strategic, big-picture perspective.


What we offer

The remuneration for this position is from $112,112 to $130,798 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  


Move to Newcastle

A move to Newcastle offers you the choice to live in the city, by the sea or near bushland - the region offers a wonderful place for a family to grow and the opportunity to strike a work/life balance.

Visit the City of Newcastle site to imagine your future.


Your next steps

Important information before you apply:

  • Please visit here for a guide on how to apply for a role.
  • If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
  • Applications for this position will only be accepted from those with Australian residency or a valid work permit.


Your application:

Your application must include:

  • Your resume.
  • A cover letter outlining your motivation to apply for this opportunity.
  • A statement addressing the Essential Criteria listed in the Position Description.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 2-3 pages.


Contact Us

For specific position enquiries, please contact Nicole Bagnall, Program Planning Manager on (02) 4921 6617 or via email at nicole.bagnall@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.


Closing date: Thursday 20 June 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you


We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.