Project Administrator

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Project Administrator to join our growing Projects team in Mississauga, Ontario. 

Reporting to the Sr. Director of Projects, the Project Administrator will provide advanced word processing and document formatting support across all projects and studies, consistently ensuring high quality deliverables in line with our Company approved policy and procedures.

The tasks you'll perform

• Preparing and formatting project related documents, minutes of meetings and reports to ensure accuracy and consistency.
• Compile and edit complex technical documents with a strong focus on formatting, presentation, accuracy, and adherence to spelling and grammar standards within time constraints.
• Provide support to the Projects team as required, or as directed by Management / Project Directors / Managers.
• Organize and coordinate monthly project and study review meetings.
• Attending assigned weekly / monthly project meetings as required.

The expertise you'll bring

• Minimum 3 years in a similar role.
• Highly motivated and committed to achieving goals.
• Excellent organizational and time management abilities.
• Strong written and verbal communication skills.
• Proven capability to work independently as well as collaboratively across multiple business units.
• Advanced proficiency in Microsoft Office applications including Word, Excel, and PDF-XChange editor.
• Familiarity of Microsoft PowerPoint and Visio.

Knowledge, Skills and Abilities:

• Well-developed written and verbal communication skills.
• Ability to work autonomously and collaboratively with colleagues across all business units.
• Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
• Comfortable working with people at all levels within the organization as well as external providers.
• Excellent organizational skills with the ability to multitask and prioritize while maintaining a high level of accuracy and professionalism.
• Proactive in seeking and incorporating guidance and feedback provided by subject matter experts.
• Highly motivated and committed to achieving objectives through continuous professional development.
• Demonstrates integrity, credibility and strong personal commitment.
• Advanced working knowledge of Microsoft Office Suite related tools.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provide employees with a variety of additional benefits such as coverage for professional memberships, RRSP matching, healthcare spending account, discount and rewards programs, and much more.   

Lycopodium is an equal opportunity employer committed to fostering diversity and maintaining a discrimination free workplace, guided by our core values of Respect, Integrity and Diligence. 

We are committed to providing the best possible experience for every candidate by responding to every application. We do not use AI to screen, assess, or select candidates and to ensure fairness; every application is personally reviewed by a member of our team.  If you require accommodation at any stage, please contact our Recruitment Team and we will work with you to provide the support you need. 

Please submit your CV by clicking the 'Apply' button.