Legal Administrator

AARNet has a very unique footprint within the sectors of Telecommunications, Education/Research, and holding a Not-for-Profit status. The commercial contracts and matters our Legal team manage are very broad and complex leading to quite varied workdays. The successful candidate for this role will be a perfectionist when it comes to written communication and passionate about attention to detail. They will enjoy working in a tight knit team and jumping in to support the team’s lawyers as tasks arise. With a variety of stakeholders for this role, applicants should have demonstrable experience presenting and communicating in a professional manner across customers, suppliers, and regulators.

About AARNet

Australia’s Academic and Research Network (AARNet) was established in 1989 and is widely regarded as the founder of the Internet in Australia and renowned as the architect, builder and operator of world-class network infrastructure for research and education.

We are Australia’s National Research and Education Network (NREN). We connect over one million users—researchers, faculty, staff and students—at institutions across Australia, supporting education and research across a diverse range disciplines including high energy physics, climate science, genomics, radio astronomy and the arts. Nationally, AARNet interconnects Australian universities, the CSIRO, and other organisations who have a research and education mission, or with whom the education and research sector interacts. These include hospitals, vocational training providers, schools and museums. Internationally, AARNet interconnects the Australian Research and Education (R & E) community to the world – and continuously develops new capabilities and partnerships to facilitate seamless data access and transfer.

AARNet also offers a suite of supporting applications to our customers. These include network and collaboration services such as CloudStor and Zoom, that enable innovation in the delivery of research and education.

We are an organisation of innovators, doers, and courageous thinkers. We are not constrained by traditional products and solutions, and we constantly strive to build the solutions that our customers will need tomorrow – today. If you have the imagination, foresight and drive to build the future why not come and join us?

The Role

This opportunity in AARNet’s Legal team is the perfect step for a Legal Administrator looking to work in a busy team. While it is full-time role, we can offer flexible workdays and times to the right candidate.

AARNet has a very unique footprint within the sectors of Telecommunications, Education/Research, and holding a Not-for-Profit status. The commercial contracts and matters our Legal team manage are very broad and complex leading to quite varied work days.

The successful candidate for this role will be a perfectionist when it comes to written communication and passionate about attention to detail. They will enjoy working in a tight knit team and jumping in to support the team’s lawyers as tasks arise. With a variety of stakeholders for this role, applicants should have demonstrable experience presenting and communicating in a professional manner across customers, suppliers, and regulators.

Key Accountabilities

In this role, your main responsibilities will be:

• Issue standard form civil works contracts and manage issue of acceptance certificates and notices to customers and contractors and undertake related administrative work;

• Manage and and issue heads of terms for lease agreements, and liase with and instruct external counsel in preparing lease agreements;

• Assist with and implement improvements to systems and processes;

• Draft and issue correspondence to a range of internal and exernal stakeholders;

• Assist the legal team with contract drafting and contract management responsibilities;

• Work with internal teams to drive the timely delivery of contract activities and workflow;

• Supervise junior assistants in team;

• Maintain and manage contracts database

• Liaise with finance, security, infrastructure development and technical teams and other business units across

AARNet as needed;

• Undertake compliance monitoring procedures as necessary in the fulfilment of AARNet’s compliance requirements; and

• Participate in corporate planning and training in compliance..Skills, experience & qualifications

• Qualification or relevant work experience as a Paralegal or Legal/Contracts Administrator;

• Exceptional oral and written communication skills and experience using a range of software packages including using MS Office;

• Good administrative and organisational skills;

• Excellent attention to detail, self-motivated and able to work autonomously;

• Ability to prioritise tasks and ability to meet competing deadlines;

• Demonstrated ability to work with a range of stakeholders and good team player;

• Previous experience in Construction, Property or Telecommunications industry highly desirable but not essential.

• Previous experience working with the Content Manager/TRIM database is desirable but not essential.

PERFORMANCE GOALS:

At AARNet, all employees are responsible for:

• Actively promoting safe work practices in the workplace during all activities consistent with AARNet’s policies and comply with all WH&S legislation, policies and procedures;

• Actively contributing to a safe and supportive working environment that is inclusive of all staff through celebrating their nationality, cultural background, LGBTI status, abilities, gender and age;

• Compliance with all workplace directions and processes;

• Compliance with the applicable contract of employment; and

• Maintaining a standard of performance that is acceptable to AARNet.

Additionally, individual performance KPIs will be put in place upon appointment of the employee to the role.