Executive and Project Assistant

• Stunning location, spectacular views and modern facilities
• Gain broad exposure to executive operations, travel and event coordination and project delivery
• Be part of an innovative, integrated learning school

Are you an organised and proactive professional looking for a diverse role in a supportive and vibrant team? The School of Law and Justice is seeking a dynamic Executive and Project Assistant to provide high-level executive, administrative and project support to the Head of School and School Executive Team.

The Role

You’ll work directly with the Dean, Head of School and report to the School Executive Officer, and collaborate closely with a small, tight-knit team in the day-to-day operations of the School by:

• Executive Assistant to the Head of School – managing diaries, coordinating meetings, preparing reports and correspondence, and providing policy and procedural advice.
• Supporting the School’s Executive Team – including projects and initiatives led by the Deputy Head of School (Research) and coordinating School events and committee servicing.
• Managing communications, coordinating and managing travel arrangements for the school, and assisting with research administration and website updates.
• Contributing to operational improvement initiatives and engaging in cross-functional collaboration within the university.

This is a multifaceted role that will suit someone who thrives in a dynamic, fast-paced environment and enjoys working with a variety of stakeholders.

We’re seeking someone with:

• Demonstrated experience providing high-level executive or administrative support to senior leaders.
• Outstanding organisational skills, strong attention to detail, and the ability to manage multiple competing priorities.
• High levels of discretion, professionalism and ability to maintain confidentiality.

This continuing position is full time at a HEW 5 Higher Education Level located at NUSpace Campus in Newcastle CBD.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

About the Unit  

The School of Law and Justice is Australia’s leading clinical law school. Our academic staff are world- class professionals, who are researching across various fields of legal endeavour, including environmental law, family and child law, health law, criminal law and evidence, international law, commercial and corporate law, environmental law, torts, dispute resolution, workplace health and safety law and legal education. The School of Law and Justice now incorporates the discipline of Criminology with the academic staff in this discipline researching across gendered crime, miscarriages of justice and true crime, forensic evidence evaluation, digital surveillance and institutional accountability, policing and vulnerable populations.

 What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is pro-rated from $80,972 - $ 93929 p.a. + superannuation and is commensurate with skills and experience
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.

1. Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
2. Demonstrated performance in a high-level administrative or project role in a dynamic and fast paced customer service environment, incorporating the support of Executive staff. 
3. Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
4. Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations.
5. Demonstrated organisational and time management skills to manage priorities, deliver work objectives accurately and on time, and manage competing demands from a range of stakeholders.
6. Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.  

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact, Rachel Brien, School Executive Officer on (02) 4921 5839 or via email Rachel.Brien@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 25^th May at 11.59pm day, date, 2025 11:59pm AEST

We are excited to be Looking Ahead with you

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