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TRaCE Program Administrator

LocationCallaghan, NSW 2308
Work TypeFull Time - Fixed Term
Positions1 Position
Job no: HRC0007335
Category: Professional, HEW 8
  • Manage day-to-day operations and support the TRaCE team to deliver strategic objectives
  • Full or part time (min. 0.6FTE), fixed term (until June ’27), opportunity based at Callaghan Campus
  • 17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts

This is a unique opportunity to provide administrative and operational support for a strategic program focused on cutting-edge research and sustainable solutions in recycling and clean energy. You will work with a collaborative and dedicated team across the University of Newcastle and UNSW, gain valuable experience, and contribute to achieving the University's strategic goals.

Be challenged and imagine with us

As Program Administrator, you will manage and drive success for the Trailblazer for Recycling and Clean Energy (TRaCE) Program. You will achieve this through the management of project staff, monitoring of KPIs, and ensuring activities align with the Program's strategic goals.

In this role you will:

  • Develop efficient and effective structures and processes around strategic activity and engagement, detailed reporting, and day-to-day operations.
  • Provide high-level strategic advice to support the TRaCE Director and team in delivering on the Program’s milestones.
  • Foster internal and external partnerships and collaborations, achieving common goals and positive partnership outcomes.

This fixed term position is until June 2027, is full or part time (minimum 0.6FTE), and will be located at the Callaghan Campus (Awabakal and Worimi land).


How will you inspire us?

You will have:

  • Proven leadership ability to manage and empower staff, ensuring high performance and target delivery.
  • Strong communication skills including demonstrated ability to provide strategic advice and support to senior management.
  • Expertise in project and administration management, with a track record of designing and maintaining systems to successfully implement programs.


What we offer

The remuneration for this position is from $112,112 to $130,798 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  


About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  


Your next steps

Important information before you apply:

  • Please visit here for a guide on how to apply for a role.
  • If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
  • Applications for this position will only be accepted from those with Australian residency or a valid work permit.


Your application:

Your application must include:

  • Your resume.
  • A cover letter outlining your motivation to apply for this opportunity.
  • A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).
  1. Tertiary qualifications in business or a relevant discipline; or an equivalent combination of extensive experience in a senior administrative role and qualifications/education/training.
  2. Ability to show leadership by empowering staff to meet high standards and delivery of targets whilst actively managing performance and KPIs to achieve positive outcomes. 
  3. Outstanding communication and interpersonal skills and demonstrated ability to build internal and external partnerships to achieve common goals and positive outcomes for the Program, and the University.   
  4. Project and administration management expertise including developing and successfully implementing projects and programs across an organisation and; designing and maintaining administrative systems to deliver strategic objectives.
  5. A key eye for and attention to detail, particularly in upholding professional standards in the production and delivery of content and communications.
  6. A demonstrated ability to use initiative to apply a solutions-based approach to positive stakeholder engagement, creating operational efficiencies, and meeting strategic objectives.
  7. Ability to generate a strong sense of team spirit, co-operation and collaboration within and across teams. 

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 4 pages (approximately 2,000 words).


Contact Us

For specific position enquiries, please contact Pierre Gouhier, Deputy Director NIER on 0411 098 340 or via email at pierre.gouhier@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.


Closing date: Sunday 30 June 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you