Administration Assistant

Team Administration Assistant – NSW and Victoria Bulk Operations

• 6-month casual assignment, potential for Permanent Full Time in the future
• Hybrid role – A combination of work from home and attendance at Depots will be considered.
• Can be based at Port Kembla, North Sydney, Moss Vale, Parkes, Cootamundra, Melbourne or Geelong.
• Administrative role with an operations focus. 

About us

Pacific National (PN) is the largest private provider of diversified rail freight services in Australia. We haul a variety of freight including coal, intermodal containers, steel, and a range of bulk commodities and materials that keep the region’s economy, businesses and households running. At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service and place safety above all else.

About the role

We have an opportunity for an experienced operations admin professional to assist our operational leaders with co-ordinating and administering scheduling and administration tasks. 

The Team Administration Assistant provides efficient and professional administrative support to the Bulk Operations team. This role ensures smooth delivery of administrative services, contributing to effective operations. While primarily aligned to a designated business portfolio, the role also collaborates with the broader administration team to enable flexibility in administrative support across the business.

The key focus areas will include safety, administration management and support, continuous improvement and people & relationship management with duties including: 

•  Provide high quality administration support and services to the team.
• Assist with the day-to-day general operations of the offices/depots.
• Support procurement, invoice processing, travel expense reconciliation, and the expense management process.
• Coordinate and maintain the document and data control process including databases and registers related to the operations in the region.
• Arrange functions and meetings, including invitations, venue bookings, equipment hire, and catering requirements.

About you 

To be successful in this role you will thrive working in a fast paced, dynamic environment supporting multiple stakeholders. You will always be a step ahead ready to deploy your contingency plan should it be needed. As a natural communicator you will quickly develop rapport with your team and give them the confidence that you will deliver and meet deadlines. An ability to adapt your style will be important as you will have touchpoints across all levels of the organisation. Finally, you will be down to earth and always willing to roll up your sleeves.   

In additional you will need: 

• Current drivers’ licence
• Proven experience providing team administration support, ideally in an operations environment.
• Proficient skills using Microsoft Suite, especially Teams, Word, PowerPoint, and Excel. 
• Strong communication skills to communicate with a cross section of employees and suppliers. 
• Excellent planning and organisational skills, including the ability to prioritise tasks and meet deadlines.
• Demonstrated experience to deal with confidential information professionally and discreetly.
• Strong initiative and problem-solving skills to be able to work autonomously.

We are seeking applicants who share our values: Make it simple, Share More, Kindness, Gratitude, Curiosity, and Own it. These values help us achieve strong connections with everyone we work with and play an important part in motivating us all to do our best work.

Do you need reasonable adjustments during the recruitment process?

If you need an adjustment in the recruitment process, please outline at the time of your application.

Closing date

Applications close on the 23^rd of July 2025.

Next steps

Are you ready to be part of our future?

To apply, please click on the 'Apply' button below and follow the prompts.

To find out more about Pacific National, our benefits and opportunities we offer, visit our careers page: www.pacificnational.com.au/careers       

We are proud to be a WORK180 Endorsed Employer for women, and you can visit our Work180 page Pacific National | WORK180 Endorsed Employer to find out more including a list of all of our benefits and policies.   

Acknowledgement of Country

We acknowledge the Traditional Custodians of​ the land on which we work, live and rail.​ We pay respect to Elders past, present, and future and to the​ continuation of cultural, spiritual, and educational practices​ of all Aboriginal and Torres Strait Islander peoples.