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  • LocationNewcastle, NSW 2300
  • Work TypeFull time
  • Positions1 Position
  • Published At:10 days ago
  • Administrator
  • Receptionist
  • Administration Assistant
  • Job no: 6C74Q
  • Category: Office Services
  • Permanent Full Time opportunity
  • Small local team with a great light-hearted working dynamic
  • Exciting growth opportunity within a rapidly growing & reputable company

Lycopodium Infrastructure is an Australian headquartered consultancy offering asset management, engineering, architectural and project delivery services to a wide range of private and public clients nationally and internationally. Our services are delivered across a number of industry sectors including government, transport, energy, utilities, property, buildings, resources infrastructure, defence and agriculture.

Lycopodium is currently recruiting for a proactive and passionate Administrator to join our growing Infrastructure team in Newcastle. A newly created position due to continuous organisational growth, this role presents a great opportunity to build on your previous administrative experience in a collaborative, supportive and fast-paced environment. 

Reporting to the Administration Manager the successful applicant will be responsible for providing general administrative services whilst continuously striving towards producing quality deliverables and providing high-level support to the wider team. If you are a driven people person looking to make your mark in a growing organisation – this is the role for you.  

The tasks you'll perform

  • Reception duties such as meeting and greeting of clients, visitors & staff, as well as managing phone activity.
  • Ensure that internal stakeholders are provided the highest service level whilst making the most efficient use of resources. 
  • Take charge of the office social club, including arrangement of functions, catering and management of club finances.
  • Work closely with our Global Mobility team to book and coordinate corporate travel.
  •  Process financial transactions and assist with reconciliation of accounts.
  • Adhoc administrative tasks & support to the team as required, which may include but is not limited to; document control, formatting, coordinating meetings & minute taking.

The expertise you'll bring

  • 2+ years experience in an Administrative role, ideally within an engineering or project based environment.
  • A desire to upskill and meet the growing needs of the business. In turn, you will be provided with exceptional training and the support required to achieve your career goals.
  • A minimum of intermediate skills in Word and Excel (basic formulas, pivot tables, V lookups, linking of tabs) and ability to quickly adapt to in-house software packages.
  • Hold a current drivers licence, have access to a vehicle, and willingness to drive around Newcastle for collections as required (Kilometres will be reimbursed).
  • Enthusiasm to go above and beyond, and a passion for providing high levels of service to facilitate exceptional experiences.
  • Proactive problem solver who can think laterally and find the answers if they're not already known.
  • Strong communication skills and ability to build effective relationships with numerous stakeholders across all business units.
  • Driven and determined to achieve objectives through continued professional development. 
  • A self-starter who can readily adapt to shifting priorities in a fast-paced environment.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we :

  • Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
  • Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
  • Are undertaking significant people and technology initiatives that will support the workplace of the future.

We encourage and value diversity and inclusion and welcome applications from all backgrounds regardless of gender, age, disability and ethnicity, including Aboriginal and Torres Strait Islanders.

Our commitment to equal opportunity is embodied in our values of Respect, Integrity & Diligence. They are inherent in who we are, as individuals, and collectively as a Company.

We are a 2022 Circle Back Initiative Employer – we commit to respond to every applicant.

Please submit your CV by clicking the 'Apply' button.

  • Published on 23 Jun 2022, 7:24 AM