ICU Workforce Administrator

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

• 12 month parental leave cover
• Full time - 80 Hours + ADO
• Classification: HS2
• Located at The Alfred
• Great Staff Benefits!

The Department

The Intensive Care Unit (ICU) is an integral part of Alfred Health, providing a high level of care to the critically ill patients. The unit operates across 3 floors and is a state of the art 68 bedded unit employing over 600 nursing, medical and ancillary staff. It is a university attached quaternary referral centre providing State Services for heart and lung transplantation (including paediatric lung transplantation), artificial heart technology, extracorporeal membrane oxygenation (ECMO), trauma, burns and hyperbaric medicine. It also provides Victoria’s adult Cystic Fibrosis and Pulmonary hypertensive services.

Position Summary

This role will be essential in providing the ICU workforce management team support to ensure the large nursing workforce administrative duties are carried out. A large workforce requires administrative duties to be carried out in a timely efficient manner to ensure the administrative tasks are met for the nursing workforce.

The role will provide support to the nursing staff by assisting them with their rostering enquiries in a timely and transparent approach, whilst assisting with general administrative duties within the ICU as required.

Duties & Responsibilities

• Provide effective, efficient and timely administrative support to the ICU nursing workforce management team
• Support may include, but not limited to, kronos approvals, actioning shift swaps for nurses, annual leave processing, clerical duties associated with workforce, generating allocation pages in a set time frame
• Coordination of administrative duties required for newly employed nurses
• Participation in continuous improvement initiative within the Intensive Care and Hyperbaric Unit.
• Attend to correspondence regarding workforce, rostering matters and actioning workforce requests
• Working closely with the Roster ANM to facilitate adequate staffing on each shift with a balance of skill mix
• Collaborate with all key stakeholders on a frequent basis to ensure common goals are met
• Maintain clear communication strategies with all key stakeholders within the ICU workforce management team

Staff Benefits

• Generous salary packaging and novated leasing are available through Maxxia
• Onsite child care services, payroll deductible expense
• Onsite staff gym, a payroll deductible expense
• Modern onsite library faculties, exclusive to Alfred Health staff
• Access to health and wellbeing incentives
• Discounted health insurance 

All enquires to Annabelle Maclure on icuworkforce@alfred.org.au 

Applications CLose: 11pm AEST, Friday 31st of October 2025

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au