Clinical Trial Assistant & Administrative Officer

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Fixed Term – 6 months contract, with possibility to extend
• Full-time: 80 hours per fortnight
• HS2, dependent on experience
• Flexibility working between home and office available
• Location: Monash University, St Kilda Road, Melbourne

About Us

Melanoma and Skin Cancer Trials (MASC Trials) is one of the leading collaborative trials group for investigator‑initiated melanoma and skin cancer research across Australia and New Zealand. Working with leading researchers and institutions locally and around the globe, MASC Trials develops, conducts, and publishes research and clinical trials that improve melanoma and skin cancer outcomes.

MASC Trials is a registered not‑for‑profit organisation with an academic affiliation to Monash University through the MASC Research Centre, which provides dedicated support for our research activities.

Our portfolio is diverse and rapidly expanding, spanning prevention, early detection, and treatment of melanoma and skin cancer, from early‑phase studies through to large, late‑phase clinical trials. We are a dynamic organisation with global reach and a strong track record of delivering impactful research.

The Opportunity

We are seeking a motivated Clinical Trial Assistant /Administrative Officer to provide high‑quality operational and administrative support across the MASC Trials clinical trial portfolio. This role is ideal for someone who is organised, proactive, and eager to contribute to meaningful research.

The successful candidate will support effective teamwork and collaboration across the department and play an active role in advancing the broader goals of MASC Trials.

About the Role

In this position, you will:

• Provide administrative and operational support to the clinical trials team
• Assist with coordination of study activities across multiple trials
• Communicate professionally with researchers, clinicians, trial site staff, university representatives, and internal colleagues
• Demonstrate initiative and the ability to work both independently and as part of a team
• Support the Clinical Trial Manager and other team members as required

You will work under the supervision of the Clinical Trial Manager, with opportunities to contribute across a range of studies and operational functions.

Why join us?

This is an excellent opportunity to join a growing, purpose‑driven organisation and contribute to research that directly improves the lives of people affected by melanoma and skin cancer. You’ll be part of a supportive team, working in a collaborative environment with opportunities to learn, develop, and make a meaningful impact.

We offer an attractive remuneration package plus salary sacrificing, along with the chance to build your career within a dynamic and expanding research environment.

Skills and Experience

Essential

• Relevant undergraduate degree in health sciences or related field
• Previous experience in research administration or clinical trial experience and/or administrative experience in Government, University or Health Sector
• Intermediate computer skills, including Microsoft Office suite
• Accuracy and strong attention to detail
• Highly developed organisational skills and proven ability to establish priorities, manage tasks, exercise sound judgement and work to multiple, tight and conflicting deadlines
• Excellent interpersonal, verbal and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of tact and discretion in dealing with a variety of matters
• Ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work
• Demonstrated ability to exercise discretion and respect confidentiality at all times
• Willing to learn, flexible approach in dealing with change
• Demonstrates reliable and consistent follow‑through with minimal supervision.
• Ability to maintaining a positive, solutions‑focused approach

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
• Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership
• Enjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)
• Childcare services at The Alfred managed by KU Children’s Services

Please include your CV and a cover letter outlining your interest in working with MASC Trials. Please provide a minimum of two referees. Applicants must have full Australian work rights.

All enquiries to Carla Duarte via carla.duarte@masc.org,au

Applications close: 11pm AEST, Thursday 14th May 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.