Senior Project Coordinator, AdelaideHybrid

Due to continued growth within our Mining Services division, we currently have an additional opportunity for a Senior Project Coordinator to join our Mine Waste team from Adelaide. The role of the Project Coordinator is critical in providing high level support to the Project Manager to mitigate risk and facilitate delivery of both intercompany, and multi-disciplinary projects on schedule and within budget. The role presents an excellent opportunity for candidates looking to progress their career within a global company that supports ongoing career development and mentoring.

Our Mining team helps clients optimise performance, boost profitability, and operate responsibly. We have a comprehensive understanding of the mining industry and current issues including decarbonisation and understand future ready strategies are critical to countering these issues, capitalising on opportunities, and adding value to businesses.

What you'll do:

• Contributing to successful project delivery in accordance with Project Management best practices and effectively engaging with Clients and stakeholders
• Assisting with the preparation, monitoring and updating of project delivery documentation including project management plans, risk registers, HSE plans, and other documentation as required
• Drafting intercompany agreements and facilitating the sign-off process in accordance with internal processes
• Updating internal project delivery plans, including drafting monthly project reviews for Project Manager review
• Project financial management and control including but not limited to:
• Arrange setup of new projects in ERP system, including development of project work breakdown structures, revenue and cost budgets
• Monitoring and reporting of project progress including updating budget trackers, and assist Project Managers to forecast cost to complete
• Variance analysis for cost and schedule, including identification of exceptions and assisting Project Manager to ensure corrective actions as appropriate
• Assist Project Manager issuing monthly invoices, ensuring invoice aligns with contractual agreements and client requirements
• Preparing Purchase Orders
• Approving and tracking of creditor invoices
• Liaising with the Project Finance Specialist (PFS) to update budgets and maintain accurate financial information and revenue recognition on projects
• Liaising with the Project Finance Specialist (PFS) to updating project work breakdown structures and project budgets, as required, ensuring correct documentation
• Scheduling, creating and updating project schedules to align with project and client requirements
• Project change management, including assisting Project Managers with variations and updating relevant project documentation 
• Liaise with Project Administration in relation to mobilisation, travel requirements, logistics and document control processes
• Assisting with the preparation, monitoring and updating of health and safety documentation
• Assisting with the preparation of proposals and ad hoc project documentation as required
• Interacting with clients, both internal and external as project team representative
• Attending and organising meetings as requested to take minutes, follow up actions and record of their completion

About you:

We have a strong focus on culture within the Mining Services Division, so if you feel you meet some of the requirements and responsibilities of the role, but not all, we would still encourage you to apply. Training will be provided for a more junior candidate that aligns with our friendly and supportive team culture. 

• Strong financial management experience including budgeting, forecasting, and project controls
• Previous experience in a project management environment
• Experience within the Mining industry preferable
• Ability to build and maintain client relationships
• Excellent interpersonal skills, and the ability to work well within a team environment and autonomously
• Computer and software skills comparable to role, including but not limited to Microsoft Office Suite applications and Enterprise Resource Planning systems

About WSP

WSP is one of the world's leading engineering professional services consulting firms, bringing together approximately 4,300 talented people across 14 offices in Australia. We have committed to halving the carbon footprint of our designs and advice by 2030. Our sustainable solutions and Future Ready™ projects will help societies grow for lifetimes to come.

Our vibrant workplace culture is an important part of what makes this a great place to work. It is supported by our Guiding Principles:

• We value our people and our reputation.
• We are locally dedicated with international scale.
• We are future focused and challenge the status quo.
• We foster collaboration in everything we do.
• We have an empowering culture and hold ourselves accountable.

WSP prioritises the health and wellbeing of our people by offering flexible working, 12 weeks parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine. We are committed to providing an inclusive, diverse and equal opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQI+ community, and encourage all employees to bring their whole selves to work.

Think this could be the opportunity for you? Apply now to begin your journey with WSP.

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