Specialist - Business Administrator

The Opportunity

Join Australasia’s largest and fastest‑growing bus operator and play a central role in keeping our National Support Office running smoothly. You’ll provide high‑quality administrative, executive and office management support that shapes both the culture people experience and the way our workspace functions. From the culture people feel to the way the space runs, you’ll be right at the heart of how the team experiences their day.

This role is ideal for someone who loves variety, thrives in a fast‑paced environment, and takes pride in creating order, efficiency and seamless support for others. You’ll be the central point for day‑to‑day office needs and a key partner to building management, suppliers and our growing team. If you’re someone who builds strong relationships, thrives in a dynamic environment and enjoys contributing to a positive, connected workplace, this is an excellent opportunity to make your mark.

What You’ll Be Doing

• Oversee office management activities, including general office and operational needs to ensure the workspace remains organised, functional and running smoothly
• Be the primary contact for all office administration tasks, including kitchen supplies, printing, mail, stationery and supplier coordination
• Build strong relationships with key partners, including our Building Management and facilities teams
• Support our two Executive Assistants with admin needs, while building capability to step in and provide cover as required
• Manage uniform orders, name badges, access passes and parking requests in partnership with Collins Street security
• Support onboarding and offboarding by coordinating equipment, access and workspace set‑up
• Coordinate office functions, cultural activities and events, helping bring fun, connection and energy to the team
• Act as a welcoming, engaging “go‑to” person for the office from helping new starters to visitors and team members with day‑to‑day needs
• Assist with credit card reconciliations and administrative processes such as renewals, memberships and policy‑related tasks
• Provide operational and administrative support to the Operations Control Centre (OCC) 

About You

You’re confident, personable and enjoy engaging with people across all levels of the organisation. You’re highly organised, bringing structure to the day while adding energy and a sense of fun to the workplace. Whether you’re supporting senior leaders or chatting with frontline teams, you’re approachable, reliable and comfortable switching gears when needed.

You’ll thrive in this role if you:

• Are friendly, confident and able to build rapport quickly
• Bring strong organisation skills and enjoy keeping an office running smoothly
• Can juggle competing priorities while maintaining a calm, professional approach
• Have a passion for people, culture and creating a positive workplace experience
• Have previous experience in administration, office coordination or business support
• Love being the “go‑to” person and supporting others to succeed

Why Join Us?

At Kinetic, we’re committed to creating workplaces that feel connected, supportive and full of positive momentum. You’ll join a team that values enthusiasm, genuine collaboration and bringing our culture to life in meaningful, everyday ways.

In this role, you’ll make a meaningful contribution by helping maintain a well‑run, welcoming office environment and supporting a growing team with reliable, people‑centred operational support.

How to Apply

Kinetic is proud to be an Equal Opportunity Employer and reflect the community we serve. We invite all suitably qualified persons of all sexualities, genders and cultures, including Aboriginal and Torres Strait Islander Peoples, to apply.

If you’re ready for a challenging and rewarding career with us then click the 'Apply' button now!