Accounts Payable Officer

We’re looking for an Accounts Payable Officer to support accurate and timely payments across the University - from vendor invoices and staff reimbursements to purchasing card transactions. This is a fantastic opportunity to grow your finance career with one of the region’s largest employers, in a supportive, values-driven environment.

Key Responsibilities:

• Manage your own portfolio of suppliers and process transactions in line with University policies.
• Accurately process vendor invoices, staff reimbursements, and purchasing card transactions.
• Conduct weekly domestic payment runs and reconcile supplier statements.
• Use TechnologyOne and OCR systems to process transactions efficiently.
• Collaborate with internal and external stakeholders to resolve issues.
• Contribute to continuous improvement initiatives.

This is a full time fixed-term role (July 2025 – July 2026), based at our Callaghan Campus (Awabakal and Worimi land), with hybrid work flexibility (up to 40% work-from-home).

About You

We are looking for someone with:

• A certificate-level qualification in accounting or business, or equivalent experience.
• 3–5 years’ experience in accounts payable or purchasing card management.
• Strong attention to detail and the ability to follow processes accurately.
• Proficiency in MS Office.
• Excellent interpersonal and communication skills, with a proactive, customer-focused approach.
• Experience with TechnologyOne or a similar ERP system is desired.

Eligibility

• You must have unrestricted work rights in Australia. Visa Sponsorship is not available for this role.
• The successful applicant will be required to undergo background checks, including criminal history check.

Why Join Us?

• Work-life balance: 35-hour workweek with flexible and hybrid work options.
• Career development: Gain great experience at the University and access to structured training, mentoring, LinkedIn Learning, and education assistance.
• Employee benefits: Generous additional leave entitlements, discounted gym memberships, salary packaging, and more. Check out our benefits at a glance.
• Inclusive culture: Join a team grounded in respect, collaboration, open communication and service excellence.
• Salary: $74,491 - $80,972 plus 17% superannuation, commensurate with your skills and experience.

Our University

For 60 years, the University of Newcastle has been dedicated to outstanding education and research. We’re proud to be ranked in the top 1% of universities in the world and in the top 40 universities globally for impact. Across our campuses in Newcastle, the Central Coast, Sydney, and Singapore, the University of Newcastle enrols more than 37,000 students and is one of the region's largest employers.

The University of Newcastle is proud to be one of the first two Universities in Australia to achieve SAGE Athena Swan Silver Accreditation for gender equity, diversity, and inclusion (GEDI).

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas. We extend that respect to the homelands of our students and staff. We also pay respect to the wisdom of our Elders past and present. We are fully committed to building on our strengths in Indigenous higher education and providing a supportive space for our Indigenous students and communities.

Application Process

Please click ‘Apply’ to be redirected to our website, where you can review the full Position Description and submit your application.

Your application should include:

1.    Your CV (max. 4 pages)

2.    A cover letter (not exceeding 2 pages) outlining your motivation to apply for this opportunity, and summarising how your skills and experience align with the needs of the role.

Applications Close:  Monday 9^th June 2025, 11:59pm (AEST).

Contact Us

Position Enquiries: For further information or a confidential discussion, please contact: Rachel O’Neil, Team Leader – Accounts Payable. rachel.oneil@newcastle.edu.au or 02 4985 4954

For technical support or alternative submission pathways, please contact: Jenny Newell, Talent Acquisition Specialist. jenny.newell1@newcastle.edu.au or +61 2 4055 0612

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