Asset Data Officer

Be challenged and imagine with us

As Asset Data Officer you will play a key role in keeping the University’s asset information accurate, reliable, and ready to support informed decision‑making.

Working closely with the Asset Planner Analyst and wider Asset Management team, you’ll help ensure our facilities, buildings and fixed plant & equipment are documented, assessed, and maintained to a high standard.

In this role you will:

• Maintain, update, and verify asset records in the University’s enterprise asset management system (Maximo), combining data entry with on‑site validation.
• Conduct condition assessments across campuses – inspecting buildings, rooms, plant and equipment – to support accurate lifecycle planning and maintenance forecasting.
• Review and refine asset details such as specifications, photographs, location data, and replacement cost estimates, working collaboratively with subject matter experts and contractors.

This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?

You will have:

• Experience in asset management activities such as data capture, auditing, and condition assessment.
• Strong attention to detail and confidence identifying a wide range of facilities, plant, and equipment assets.
• Strong digital capability and experience using enterprise asset management systems (ideally Maximo), with the ability to interpret asset classifications, condition ratings, and lifecycle information.
• Effective communication and teamwork skills, with the ability to work independently during field inspections and collaboratively in-office within a small, supportive team.

What we offer

The remuneration for this position is Higher Education Worker Level 5 + 17% superannuation and is commensurate with skills and experience. 

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Your next steps

Important information before you apply:

• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this position.
• A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).

1. Completion of a degree without subsequent relevant work experience; or completion of an advanced diploma qualification and at least one year’s subsequent relevant work experience; or completion of a diploma and at least two years subsequent relevant experience; or demonstrated experience of infrastructure operations and facilities management services in a large, complex organisation with an understanding of key technical service deliverables within an asset management environment.
2. Proven experience in asset management processes, including data capture, audits, and condition assessments with a strong attention to detail for verifying asset data and ensuring compliance with statutory and regulatory requirements.
3. Understanding of fixed plant and equipment classifications and asset lifecycle principles.
4. Demonstrated experience using enterprise asset management systems (preferably IBM Maximo) for maintaining and updating asset records.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

 Our assessment process

Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Contact Us

For specific position enquiries, please contact Melissa Baillie, Asset Planning Analyst on (02) 4921 7279 or via email at melissa.baillie@newcastle.edu.au

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Sunday 8 March 2026 at 11.59pm AEDT

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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