Global Experience Project Officer

This role is open to internal applicants only.

Be challenged and imagine with us

As Global Experience Project Officer, you will play a key role in supporting international learning opportunities for University of Newcastle students, helping them access transformative overseas programs as part of their studies.

You will coordinate projects, work closely with academic staff, and contribute to the smooth delivery of a diverse range of global mobility initiatives, with a strong focus on short‑term programs supported by the New Colombo Plan.

In this role you will:

• Coordinate key stages of global experience programs, including applications, risk and compliance processes, funding administration, and program reporting.
• Provide accurate, timely support to students, academic staff, and external partners to ensure programs run efficiently and meet required standards.
• Maintain high‑quality records and data, preparing reports and insights that support effective program evaluation and improvement.
• Organise and deliver program activities such as pre‑departure briefings, information sessions, orientations, and other student‑facing events.

This 12-month fixed term position is part time (0.6 FTE) and will be located at the Callaghan Campus (Awabakal land).

How will you inspire us?

You will have:

• Experience coordinating complex projects and managing administrative processes, including compliance, risk assessments, reporting, and event delivery.
• Well‑developed data literacy, with the ability to analyse information, interpret trends, and work confidently within enterprise systems such as CRMs, student management systems, and Microsoft 365.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders and work productively within team.

What we offer

The remuneration for this position Higher Education Worker Level 5 pro-rated + 17% superannuation and is commensurate with skills and experience. 

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Your next steps

Important information before you apply:

Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).

1. Completion of a degree without subsequent work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or an equivalent combination of relevant professional administration experience and/or education/training.
2. Demonstrated experience in complex project coordination and administration, including compliance and reporting for funded programs, risk assessment processes, event management, and hosting activities, with excellent organisational and time management skills.
3. Demonstrated ability to gain a detailed understanding of the student mobility and international education market, including university and higher education policies, external environment, and funding guidelines, with proven ability to manage budgets and resources effectively.
4. Demonstrated data literacy, including the ability to collect, analyse, and report data for program evaluation and improvement; interpret charts and metrics; identify trends; and develop technical proficiency within enterprise-scale systems such as CRM, student management systems, and Microsoft Office 365.
5. Highly developed interpersonal and communication skills, with experience engaging diverse stakeholders and working collaboratively in a team environment, while adhering to workplace policies and procedures in areas such as work health and safety, equity, diversity, and respectful workplace culture.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.

We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to employment@newcastle.edu.au.

We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.

Contact Us

For specific position enquiries, please contact Debbie Choi, Manager Global Experience on (02) 4921 2097 or via email at debbie.choi@newcastle.edu.au  

Having technical difficulties? Please reach out to us: employment@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Monday 9 March 2026 at 11.59pm AEDT

We are excited to be Looking Ahead with you

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

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