Project Officer

• Work across a broad range of projects spanning education initiatives and College-wide priorities.
• Make the role your own, contribute ideas, and help shape project delivery.

We are seeking a Project Officer to provide strategic project support within the Pro Vice-Chancellor’s Unit of the College of Engineering, Science and Environment. Reporting to the Project Manager, this role offers variety, scope, and the opportunity to shape how projects are delivered across the College.

What you’ll do:

• Support the Project Manager in delivering strategic projects aligned with the University and College plans.
• Develop project plans, track progress, and manage risks to ensure successful delivery.
• Prepare reports, presentations, and correspondence to inform decision-making and communicate outcomes.
• Engage with academic and professional staff to coordinate initiatives and maintain strong relationships.
• Research, analyse, and contribute to process improvements that advance College priorities.
• Occasionally supervise project support staff and coordinate working groups as needed.

What we’re looking for

• Strong project management skills, with the ability to plan, coordinate, and deliver outcomes.
• Excellent written and verbal communication skills, with the confidence to engage stakeholders at all levels.
• Highly organised, adaptable, and comfortable managing change in a dynamic environment.
• Strong problem-solving ability and the confidence to work independently while contributing to team goals.
• Experience in a higher education or large, complex organisation.

This full-time position is a continuing role at a HEW 6 Higher Education Level located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is from $93929-$ 103,641 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed in the job description demonstrating your qualifications and experience with examples.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. 

For specific position enquiries, please contact Anna James, Project Manager (02) 4921 7103 or via email Anna.James@newcastle.edu.au

 Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 26^th October 2025 11:59pm AEST

We are excited to be Looking Ahead with you

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