Publications Coordinator

• Help shape how prospective students connect with the University
• Deliver high-visibility publications that directly impact recruitment outcomes
• Work across creative, strategic, and operational functions
• Fixed Term position for 12 months based at Callaghan

Be challenged and imagine with us

We’re seeking a highly organised and creative Publications Coordinator to join our Future Students team on a parental leave cover contract. In this pivotal role, you’ll lead the development and delivery of the University’s flagship student recruitment publications—bringing together strategy, storytelling, and project management to influence how prospective students engage with us.

The role

From concept to completion, you’ll coordinate every stage of production across a suite of high-profile publications, ensuring they are delivered on time, on budget, and to a standard that enhances the University’s reputation and supports student recruitment goals. This includes:

• Leading the planning, coordination, production, and delivery of major recruitment publications, including undergraduate and postgraduate guides, international prospectus, and pathway publications
• Developing creative approaches to ensure publications stand out in a competitive market and positively influence student recruitment and conversion
• Managing end-to-end project timelines, production schedules, and budgets
• Collaborating with content producers, designers, and external suppliers (photographers, printers, researchers) to deliver high-quality outputs
• Engaging and influencing a broad range of stakeholders across Colleges and Divisions to ensure content is accurate, aligned, and impactful
• Ensuring consistency across publications and alignment with broader marketing channels and strategies
• Coordinating market research and analyse trends to inform publication development and continuous improvement
• Overseeing governance processes, including approvals and sign-offs
• Contributing to web content updates and integrated marketing activity
• Developing engaging stories that support recruitment, build reputation, and align with content strategy
• Supporting student recruitment initiatives including events, expos, and engagement activities as required

This fixed term position is full time for 12 months at a HEW6 Higher Education Worker level , based at Callaghan

What we’re looking for:

• Strong project management skills with the ability to manage multiple timelines and deliverables
• Exceptional attention to detail and commitment to high-quality output
• Proven stakeholder engagement skills, with the ability to influence and collaborate effectively
• A proactive, solutions-focused mindset with the ability to use initiative
• Experience in publications, marketing coordination, or content development (highly regarded)
• Ability to balance creativity with structure, ensuring both innovation and delivery

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2025-2030 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• An FTE equivalent remuneration of $93929 - $103641 + superannuation and excellent employment conditions in line with University of Newcastle professional staff conditions.
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 35 hour week
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

If you thrive in a fast-paced, deadline-driven environment and enjoy bringing complex projects to life, this is an opportunity to make a meaningful impact.

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria below demonstrating your qualifications and experience with examples.

1.  A strong track record of achievement demonstrated ability in producing marketing/publicity materials. 
2. Demonstrated project management and planning skills, including the ability to manage large, complex projects. 
3. Strong interpersonal skills including the capacity to build relationships, negotiate outcomes and collaborate within and across teams. 
4. Excellent written communication skills, including the ability to write, brief in, proof and edit publications content. 
5. Highly developed organisational skills and the ability to prioritise workload as well as the ability to manage competing stakeholder expectations. 
6. Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture. 

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. 

For specific position enquiries, please contact Ruby Checkley, Digital Project Management Specialist via email Ruby.Checkey@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 10^th May 2026 @11:59pm AEST

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance—it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

We are excited to be Looking Ahead with you!

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