Procurement Hub Officer

Join a new team with big impact

Contribute to building a new, centralised procurement hub with the opportunity to share ideas

Flexible working environment – 3 days on campus, with hybrid arrangements supported

The Role

We are excited to offer a unique opportunity for a Procurement Hub Officer to join the newly established Procurement Hub within the Infrastructure and Facilities Services (IFS) team.

This is a dynamic, hands-on role that supports the end-to-end procurement function for property, maintenance, and infrastructure-related expenditure—guiding University purchasing decisions and ensuring compliance with policies, procedures, and governance frameworks.

Your day-to-day will involve:

• Coordinating and managing sourcing and quotation processes in line with University policies
• Advising IFS teams on procurement procedures, compliance, and governance
• Raising and managing purchase orders and supplier contract records within Technology One and eProcure
• Liaising with suppliers, stakeholders, and finance to ensure timely and accurate transactions
• Supporting invoice processing, records management, and system data entry
• Monitoring risk and conflict of interest issues, escalating as required
• Contributing to analytics, reporting, and continuous improvement initiatives within the hub

What we’re looking for:

• Experience in procurement or purchasing functions, with sound knowledge of quotation and purchase order processes
• Strong attention to detail, time management, and ability to triage high-volume workloads
• A proactive, approachable communicator who provides great customer service
• Confidence navigating procurement systems (e.g. TechnologyOne, eProcure)
• Understanding of governance, risk management, and compliance frameworks

This continuing position is full time at a HEW 6 Higher Education Level located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• The remuneration for this position is from $93,929 -$103,641 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Ready to shape procurement that supports world-class learning, research, and facilities?

Apply now and bring your expertise to a team that’s building smarter systems for the future.

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.

ESSENTIAL CRITERIA

1. Completion of a degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative field; or an equivalent combination of relevant experience and/or education training.
2. Experience with managing purchase requisitions and orders within a finance system.
3. Demonstrated ability to build and maintain strong relationships with internal and external stakeholders, fostering a culture of transparency and open communication.
4. Demonstrated experience of interpreting and applying policies and procedures and working collaboratively with central teams to deliver positive outcomes.
5. Excellent interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect. 
6. Ability to embrace change in response to new initiatives, strategic direction or external requirements. 
7. Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.

 DESIRED CRITERIA

1. Familiarity with Technology One CiA (finance system) and/or ServiceNow (service management system)

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact, Lisa Dawson, Senior Manager, Commercial (02) 4055 0750 or via email Lisa.Dawson@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 27^th July 11:59pm AEST

We are excited to be Looking Ahead with you