Senior Records and Information Governance Advisor

Are you an information governance specialist ready to make a real impact? We are seeking a Senior Records and Information Governance Advisor to provide specialist advice, leadership and operational support in implementing and maintaining the University of Newcastle's information management and governance framework.

About the Role

Working under broad direction within Records Governance Services, Digital Technology Solutions, you will support the management of records and information assets across their full lifecycle — spanning enterprise business systems, Microsoft 365, collaboration platforms, cloud services and designated recordkeeping systems.

Your key accountabilities will include:

• Information and Records Governance — Providing specialist advice on information governance, records management, privacy, retention and disposal obligations, and implementation of the University's Information Management and Governance Framework.
• Enterprise Recordkeeping Systems — Acting as senior administrator for the enterprise EDRMS and approved recordkeeping platforms, leading configuration, testing, upgrades and integration activities.
• Information Access, eDiscovery and Legal Hold Management — Coordinating routine ediscovery, legal holds and information retrieval activities, and supporting Legal Services and business units in responding to information access requests, regulatory reviews and audits.
• Microsoft 365 Information Governance — Supporting the implementation and administration of information governance controls across Microsoft 365, including governance of SharePoint Online, Teams and OneDrive.
• Information Lifecycle Management — Supporting retention and disposal activities across physical and digital records, providing guidance on sentencing, disposal authorities and lifecycle controls.
• Business Partnership and Advisory Services — Collaborating with stakeholders to identify information governance risks and opportunities, and advising on system implementations and digital transformation initiatives.
• Data Analytics and Reporting — Developing performance metrics and governance reporting, analysing trends and compliance outcomes, and preparing reports for senior management and governance committees.

This continuing position is full time at a HEW 7 Higher Education Level located at Callaghan Campus.

About Our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle's Looking Ahead Strategic Plan 2030 outlines the University's commitment to delivering an exceptional student experience and serving our communities.

For more information click here – Our Uni.

About the Business Unit

Records Governance Services (RGS) sits within Digital Technology Solutions, reporting to the Chief Digital & Information Officer. RGS is responsible for the oversight and implementation of the University's records and information management program, including information governance, retention and disposal, recordkeeping training, assessing recordkeeping functionality of new and existing systems, compliance monitoring, and administration of the enterprise EDRMS.

What We Offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

• The remuneration for this position is pro-rated from $107,268 p.a. + superannuation and is commensurate with skills and experience
• Flexible working arrangements (in line with the University's Flexible Work Policy)
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Please visit here for a guide on how to apply for a role.

If viewing this on a job board other than the University's please click 'Apply' to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.

Your application must include:

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
• A statement addressing the Essential and Desirable Criteria listed in the job description:

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Nerida Lithgow, Senior Manager Records Governance Services on (02) 4925 0676 or via email Nerida.Lithgow@newcastle.edu.au.

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: 14 October 2026 at 11.59pm AEST

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role 

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive. 

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes. 

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University. 

Our adherence to the Code is about more than compliance—it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable. 

We are excited to be Looking Ahead with you

We are committed to a fair, inclusive, and barrier-free recruitment process. If you require an alternative way to access the Position Description or submit your application, please contact employment@newcastle.edu.au.

Reasonable adjustments are available throughout the assessment and interview process to support all applicants to participate fully.

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. We welcome applications from people of all backgrounds and strongly encourage women and Aboriginal and Torres Strait Islander candidates to apply.

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