Project Officer

• Join a supportive team helping future students discover the University of Newcastle.
• Varied role with opportunities to build upon your project management experience.
• Work and collaborate with specialist web, design, marketing and student recruitment teams.

Be Challenged and Imagine with us

Are you highly organised, collaborative and looking to take the next step in your career? Join the University of Newcastle's Future Students Domestic team and play a key role in delivering projects that help future students discover the life-changing opportunities available at our University.

This is a varied and rewarding role where no two days are the same. Working across digital, marketing and student recruitment projects, you'll collaborate with stakeholders from web, design, marketing and recruitment teams to bring initiatives to life and support the delivery of outstanding experiences for prospective students.

Whether you're coming from a marketing, communications, project support or student recruitment background, this is an excellent opportunity to broaden your skills, build project management experience and work alongside experienced professionals in a supportive and collaborative team.

The Role

As Project Officer, you'll support the planning, coordination and delivery of projects that contribute to the Future Students Domestic strategy. You'll:

• Coordinate and support a range of digital, marketing and student recruitment projects.
• Work with a diverse range of stakeholders across the University, and occasionally external partners, to coordinate desired project outcomes. 
• Build strong relationships across the Future Students team, including marketing, web, design and student recruitment specialists.
• Assist with project reporting, communications and continuous improvement activities.
• Support the delivery of marketing initiatives, campaign content and updates to digital, web and design content that engages prospective students.

About you

You're a proactive and organised professional who enjoys bringing people together to achieve shared outcomes. You thrive in a collaborative environment, communicate confidently with a range of stakeholders and can manage competing priorities with ease.

You'll also bring:

• Experience supporting projects, campaigns or initiatives in marketing, communications, education or a similar environment.
• Excellent organisational and planning skills with strong attention to detail.
• Well-developed communication and stakeholder engagement skills.
• You enjoy building productive stakeholder relationships, finding practical solutions to challenges and identifying opportunities to improve the way projects are delivered.
• The ability to manage multiple tasks while maintaining quality and meeting deadlines.

Experience with website content management, digital projects or design processes would be an advantage but isn't essential—we're looking for someone eager to learn and grow.

This continuing role is full time at a HEW 5 Higher Education Worker Level and is located at Callaghan Campus.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2030 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our University. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• An FTE equivalent remuneration of $80972 - $93929 + superannuation and excellent employment conditions in line with University of Newcastle professional staff conditions.
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 35 hour week
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed in the job description demonstrating your qualifications and experience with examples.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. 

For specific position enquiries, please contact Ruby Checkley, Digital Project Management Specialist via email Ruby.Checkley@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Monday 3rd August 2026

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive. 

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes. 

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University. 

Our adherence to the Code is about more than compliance—it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

We are excited to be Looking Ahead with you

We are committed to a fair, inclusive, and barrier-free recruitment process. If you require an alternative way to access the Position Description or submit your application, please contact employment@newcastle.edu.au.

Reasonable adjustments are available throughout the assessment and interview process to support all applicants to participate fully.

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. We welcome applications from people of all backgrounds and strongly encourage women and Aboriginal and Torres Strait Islander candidates to apply.

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