Administrative Assistant - Campus Coordination

• Highly diverse workload spanning administration, events, bookings, and campus operations
• Assist in university events including orientation, graduation and community engagement activities
• Full Time Fixed Term role until August 2028

Be Challenged and Imagine with us

Join a collaborative and supportive team where no two days are the same. As an Administrative Assistant within the Regional Campuses unit, you will play a key role in ensuring the smooth coordination of day-to-day operations, events, and engagement activities across our Central Coast campuses.

This is a dynamic, front-facing role where you will be at the centre of campus life—supporting staff, students, visitors, and external stakeholders while helping to deliver high-quality administrative and event coordination services across three campus sites on a rostered basis.

You’ll be part of a close-knit team, reporting directly to the Senior Manager, Campus Delivery Central Coast, and working alongside a group of people who genuinely enjoy what they do, value collaboration, and support each other to deliver great outcomes.

The Role

You will provide high-quality administrative and operational support to ensure the Regional Campuses unit delivers a seamless, responsive, and customer-focused service across all sites including:

• Administration and Office Support
• Events, Bookings and Campus Operations
• Meeting Support and Coordination
• Finance and purchasing administration

This fixed role is fulltime until August 2028 at a HEW 4 Higher Education worker Level and is located at our Central Coast Campuses (multi-site rostered role)

What makes this team special

This is a genuinely supportive and collaborative team who value flexibility, reliability, and a “we work together” mindset. You will be supported by strong leadership and surrounded by people who are committed to delivering great service while maintaining a positive and inclusive workplace culture.

About you

You will bring strong administrative capability, excellent attention to detail, and a calm, customer-focused approach. You enjoy working in a varied role where priorities can shift and where being organised and responsive makes a real difference.

You will also have:

• Experience in administrative support, events coordination, or customer service roles
• Strong organisational and time management skills
• Confidence using systems, databases, and Microsoft Office applications
• Excellent communication and interpersonal skills
• A proactive approach and willingness to support wherever needed across multiple sites

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2030 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our University. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• An FTE equivalent remuneration of $74,491 - $80972 + superannuation and excellent employment conditions in line with University of Newcastle professional staff conditions.
• 35 hour week
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed in the job description demonstrating your qualifications and experience with examples.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. 

For specific position enquiries, please contact Karen Tucker, Senior Manager, Campus Delivery (02) 4348 4034 or via email Karen.Tucker@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 28^th June 2026 @ 11:59 AEST

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance—it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

We are excited to be Looking Ahead with you

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas. We extend that respect to the homelands of our students and staff. We also pay respect to the wisdom of our Elders past and present. We are fully committed to building on our strengths in Indigenous higher education and providing a supportive space for our Indigenous students, staff and communities.

The University of Newcastle is committed to equity, diversity and inclusion. We value the unique backgrounds, experiences and perspectives each person brings to our community and strive to create a culture of belonging where everyone can thrive. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people with diverse gender identities and sexualities, people living with disability, and those from culturally and linguistically diverse backgrounds.