Talent Acquisition Administrator

Be Challenged and Imagine with us

Join a high-performing Talent Acquisition team in a role that offers genuine exposure, variety and career development within a large, diverse organisation.

This opportunity has arisen as part of our strong internal mobility culture — with one of our Talent Acquisition Administrators currently stepping into a higher-level role within the team. This creates an opportunity for you to step in, contribute meaningfully, and build your own experience in a supportive and collaborative environment.

Working closely with experienced Talent Acquisition Specialists and Advisors, you will play a key role in coordinating end-to-end recruitment processes and delivering a high-quality experience for candidates, hiring managers and senior stakeholders across the University.

This is a role where you can make an immediate impact while developing valuable, transferable skills in Talent Acquisition and Human Resources.

This fixed term role is fulltime until 31^st December 2026 and is located at Callaghan (Awabakal and Worimi land).

What you’ll do

• Coordinate critical recruitment activity including interview scheduling, candidate communication and onboarding support
• Provide administrative support across the full recruitment lifecycle, supporting a diverse and high-volume portfolio
• Partner closely with Talent Acquisition Specialists and Advisors to ensure recruitment processes run smoothly and professionally
• Build strong, positive relationships with candidates, hiring managers and internal stakeholders — including senior leaders
• Maintain accurate systems, records and documentation with a high level of attention to detail
• Contribute to a responsive, people-focused recruitment experience in a fast-paced environment

Why this role

• Career-building experience – gain end-to-end exposure to recruitment in a well-established TA function
• Meaningful stakeholder engagement – work across a wide range of roles, including interaction with senior leaders
• Practical systems experience – build capability in leading platforms including SAP SuccessFactors, TRIM and LiveHire
• Variety and pace – a dynamic role with a mix of coordination, communication and problem-solving
• Supportive team environment – join an experienced, collaborative team that will set you up for success
• Internal mobility culture – be part of a team that actively supports development and progression
• Strong stepping-stone – ideal for those looking to grow a career in HR or Talent Acquisition

What you’ll bring

•  Strong organisational capability and the ability to manage competing priorities
• High attention to detail and commitment to accuracy
• A professional, personable communication style with strong interpersonal skills
• A genuine commitment to delivering a positive experience for candidates and stakeholders
• The ability to work collaboratively while also managing your own workload
• A proactive, adaptable and solutions-focused approach

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2030 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• An FTE equivalent remuneration up to $78,810 + superannuation (dependent on experience)
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 35 hour week
• 17% super and salary packaging

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

To express your interest in this opportunity, please submit:

1. your resume; and
2. a one-page cover letter outlining how your motivation for applying and include a short response (max 300 words) to the following: Tell us about a time you coordinated multiple competing priorities while delivering a high-quality experience for customers or stakeholders. What approach did you take and what was the outcome?

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. 

For specific position enquiries, please contact name, Kate Grob via email kate.grob@newcastle.edu.au

Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: There will be no closing date for this recruitment. Applications will be reviewed as received. Please note that that the University reserves the right to remove the advertisement without notice and as such you are encouraged to submit your application without delay.

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance—it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

We are excited to be Looking Ahead with you

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas. We extend that respect to the homelands of our students and staff. We also pay respect to the wisdom of our Elders past and present. We are fully committed to building on our strengths in Indigenous higher education and providing a supportive space for our Indigenous students, staff and communities.

The University of Newcastle is committed to equity, diversity and inclusion. We value the unique backgrounds, experiences and perspectives each person brings to our community and strive to create a culture of belonging where everyone can thrive. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people with diverse gender identities and sexualities, people living with disability, and those from culturally and linguistically diverse backgrounds.