Tenders, Proposals & Document Control Administrator

At SIMPEC, culture is a big deal! Forged on community spirit and mateship. We operate in a candid environment where we value real collaboration and connection with people as people, and not as commodities. We are genuinely committed to live our values and walk the talk.

We are currently looking for Tenders, Proposals & Document Control Administrator to join our team. This is an outstanding opportunity to develop your career with a dynamic and growing company, who boast a great and different culture " Be Like No Other”.

About the Role

• Based at our Applecross Head Office
• Pivotal and diverse role working with a supportive team

Responsibilities

• Coordinate all administration deliverables related to proposals and tenders.
• Maintain all Tender Portals used by SIMPEC for receiving and submitting tenders
• Assistance with the screening of incoming tenders and selection of tenders and Expression of Interests that are aligned with SIMPEC’s capabilities and long-term strategic goals.
• Maintain templates, formatting bid material, upholding document control and building an accurate library of information to support the tender process.
• Maintain and update project document control and correspondence registers and filing systems, including issuing of project specific document numbers and maintain version control.
• Monitoring incoming tender information and distribution of updated information to relevant stakeholders.
• Collaborating with internal stakeholders and providing administrative updates on tenders.
• Allocation of tasks and follow up of stakeholders in a timely manner to ensure all documents are received on time as per assigned deadlines that allow for maximum preparation.
• Collation of information required for preparation of tender documents,
• Maintain data to ensure accurate and timely reporting.
• Create and issue a weekly/monthly dashboard summarising Tender and Proposals team activity and updates.
• Monitor and review processes to ensure adherence, governance, and auditability.
• Effectively cooperate and communicate with Tender and Proposals team to provide day-to-day administrative support.

Skills and experience

• 3-5 years industry experience in a similar role, desirable
• Relevant qualification/s in appropriate discipline e.g. Cert IV in Business Administration, or equivalent demonstrated competency.
• Demonstrated administration background with previous exposure to Tender and Proposals.
• Well-developed interpersonal and communication skills (written and verbal) with the ability to build positive working relationships at all levels.
• High level of proficiency and expertise using document management systems, Adobe and Microsoft Office Suite (SharePoint, Word and Excel in particular).
• Developed time management skills to effectively manage competing priorities and meeting deadlines.
• Strong leadership skills with the ability to effectively work both within a team and autonomously, be proactive and able to use initiative.
• Problem solving skills, high attention to detail and self-discipline.

Benefits

SIMPEC will provide you an opportunity to develop and further progress your career, whilst working alongside experienced, dedicated, and passionate industry professionals, in a safe, collaborative, and dynamic environment.

If this sounds like you then apply now, we would love to hear from you!

At SIMPEC we recognise that we are strengthened by diversity and pride ourselves on leading positively as an Equal Opportunity Employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate. We recognise that diversity includes gender, age, race, disability status, sexual orientation, neurodiversity, religion, Veterans and defence service and many other aspects of your identity and experience and strongly encourage all to apply.