Facilities & Assets Administrator

Play a key role in supporting Ruah's Facilities & Assets team by coordinating maintenance, contractor administration, compliance, asset information and reporting across more than 20 metropolitan and regional sites. This varied role is ideal for an organised administrator who enjoys working with systems, building strong stakeholder relationships and ensuring workplaces are safe, compliant and operating efficiently.

About Ruah

Ruah is a leading values-driven employer in Western Australia’s community services sector. Our staff go boldly, not just supporting people in need, but working to end homelessness, end domestic violence and create opportunities for people struggling with poverty and mental health challenges.

Our professional team of operational and corporate services staff is backed by one of WA’s biggest Peer support workforces. Our staff reflect our commitment to diversity and inclusion, where difference is valued, celebrated and embraced.

By choosing to work with us, you are helping transform the lives of vulnerable and disadvantaged people in our community.

About the Role

As the Facilities & Assets Administrator, you'll provide administrative and operational support to the Facilities & Assets team, helping to ensure Ruah's portfolio of more than 20 metropolitan and regional sites are safe, compliant and well maintained. You'll coordinate maintenance requests, support contractor and compliance administration, maintain accurate asset and facilities records, process work orders and invoices, and assist with reporting and systems management. Working closely with the Facilities & Asset Manager, Maintenance Supervisor and internal stakeholders, you'll play an integral role in delivering efficient facilities services that support our frontline teams across the organisation.

This is a permanent part-time position (0.6 FTE), working 22.8 hours per week. We offer flexibility across the working week and are open to discussing alternative work patterns, including splitting the hours across additional days, to support work-life balance.

What we’re looking for

We're seeking an organised and proactive administrator who thrives in a fast-paced environment and enjoys coordinating multiple priorities while delivering exceptional customer service.

The successful candidate will demonstrate:

• Experience in an administration, coordination or business support role
• Strong organisational and time management skills with the ability to manage competing priorities and meet deadlines
• Experience managing shared inboxes, databases and administrative systems
• High attention to detail with the ability to maintain accurate records, documentation and data
• Strong Microsoft Office skills, particularly Outlook, Excel and Word
• Excellent written and verbal communication skills
• The ability to build and maintain positive relationships with internal stakeholders, contractors and suppliers
• The ability to work independently while contributing effectively within a collaborative team
• A proactive approach to problem-solving and continuous improvement
• Experience in facilities management, property management, maintenance, construction, asset management or the not-for-profit sector will be highly regarded.

What do we offer?

• A salary aligned with Level 3 of the Ruah Enterprise Agreement (and the SCHADS Award), starting at over $80,000 + Super.
• 5 weeks annual leave + 17.5% annual leave loading (for award-based staff)
• 16 weeks paid parental leave, with flexibility to take at 32 weeks half-pay (uniquely, new staff can access 4 weeks paid parental leave after just 6 months’ service). 
• Free, independent and confidential access for you and your family to our Employee Assistance Program.
• Free Ruah-paid Journey Cover (insurance for when you're getting to and from work).
• Incredibly valuable Salary Packaging (to extend your take home pay) with:
• up to $15,900 core packaging
• an additional $2,650 in meal entertainment packaging
• benefits for salary packaging travel, accommodation, parking fees, education expenses and more!
• Opportunities to be active in the Ruah Community such as participating in a wide range of working groups, joining us at Pride events, being a part of a range of cultural events to promote and support reconciliation and much, much more! 

Required compliance documents:

• Current drivers’ licence
• National Police Clearance Certificate

How to apply 

We’d love to hear from you!

Please click apply, create your LiveHire profile, and submit your current CV along with a cover letter of no more than two pages, helping us understand your fit for this role.

Closing date for applications: 21st August 2026.

The Job advertisement may be closed earlier than the date mentioned above.

For further information please contact Daniel Williams, Facilities & Asset Manager, at daniel.williams@ruah.org.au or 0493 183 778.

We are building a workplace where difference is embraced and encouraged - and to do this, we need people on our team who are representative of the clients we work with, who are passionate about change and courageous enough to stand up for what is right.  Everyone is welcome. Everyone belongs. 

We are committed to protecting children and young people from harm. All applicants will undergo an extensive screening process prior to appointment.