Administration Officer

About Us 

pitt&sherry Building Surveying commenced operation in 1996 across Tasmania and Victoria. Having a breadth of experience in significant commercial and residential projects across each state, pitt&sherry Building Surveying is focused on providing a service renowned for its quality, professionalism and integrity, helping our clients succeed to create safer buildings and minimise compliance risk. We do this through the way we communicate and the people we employ.  

The Opportunity: 

We are looking for a self-starter with a "can-do" attitude, that can take ownership of tasks & has a strong sense of urgency; with the ability to work autonomously as well as in a team environment. This role will offer you a broad scope of responsibilities and exposure to different areas of the business and stakeholders. It is a fantastic opportunity to make a difference and drive change. Your day to day will include:

• Provide executive administrative support to the Victorian Manager and wider Leadership Team
• Supporting project managers to meet their clients’ needs
• Lodging of building permit/occupancy permit records diligently on Building Activity Management Systems (BAMS) and through Victorian Building Authority
• Liaising with Councils and lodging building permit applications and occupancy certificates
• Preparing fee proposals and preparation of major tenders
• Minute taking internal meetings and leadership meetings.
• Prepare and generate accurate invoicing and debtor recovery
• Systems administrator for our operating software (BCS)
• Prepare templates as required to support the ongoing procurement of building certification.
• Communicating, and maintaining relationships with internal and external stakeholders;
• Answering calls and directing enquiries to those relevant
• General office tasks such as data entry, filing, raising purchase orders.
• Setting up administration processes and procedures

What you bring: 

• Prior experience in office administration essential
• Excellent organisational skills with a high level of attention to detail and accuracy
• An ability to work flexibly and adapt to a changing environment
• Solid interpersonal and communication skills. 
• Tech savvy mentality with MS Office skills at an intermediate to advanced level. 
• Ability to work under pressure to meet deadlines
• A team player is a must, but you need to also be comfortable operating autonomously and happy to be self-directed
• A friendly, helpful and proactive disposition
• A high level of accuracy

Why join us: 

• We're a friendly bunch who are passionate about our work. This role is a great opportunity for someone who’s looking to join us during an exciting time of transformation. 
• We’re advocates for flexible working practices, most of our team split their time between working from home and the office. Genuine work/life balance is important to us and we invest in the development of our people. 
• Supportive and collaborative team environment 
• A market competitive remuneration package and additional benefits. 

Creating a diverse and inclusive workplace. 

We welcome and encourage applications from a diverse background including Aboriginal and Torres Strait Islander people, mature workers, LGBTI+ people and people from different cultural backgrounds. 

“We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant”