ArchiverOn-Site

Internship Overview:

The Procter & Gamble Heritage Center seeks a highly motivated and detail-oriented individual to assist with the processing of our Core Brand Records collection. This temporary role offers an exceptional opportunity to gain hands-on experience in archival processing, collection management, and preparation for large-scale digitization within a corporate archives setting. The individual will play a crucial role in making our most valuable brand history accessible and ready for future use.

The Core Brand Records collection contains critical information on each of our major brands, including case studies, business insights, advertising, strategy documents, marketing plans, equity statements, and more. These records provide an in-depth picture of the story and evolution of our brands.

Primary Responsibilities:

Under the guidance of the Archivist, the contractor will support the systematic processing of the Core Brand Records collection. This will include:

• Assessment, Arrangement, and Description: Assist with the intellectual and physical arrangement of materials within the collection, ensuring logical organization and proper housing for long-term preservation. This involves adding to our brand records inventory and conducting basic research to enhance descriptive metadata (i.e. documenting project names, collection provenance, etc.).
• Rehousing and Stabilization: Rehouse collection materials into archival-quality folders and boxes, ensuring physical stability and protection in preparation for offsite scanning. Identify duplicates and materials that require specialized handling that need to be removed and processed separately.
• Metadata Creation: Support the creation and refinement of descriptive metadata for collection items, preparing them for ingestion into our archival management systems and ensuring accurate representation for future access.
• Quality Control: Conduct quality control checks on outgoing and returning processed materials to ensure consistency, accuracy, and adherence to archival standards and internal workflows.
• Record Preparation for Digitization: Prepare physical records for transfer to an offsite scanning vendor, including inventorying, labeling, and documenting the physical condition of materials.
• Documentation: Assist in developing and updating processing guidelines and documentation as needed.

Details:

• Duration: Through fiscal year 2026
• Schedule: 3 days/week, 20-25hrs/week
• Compensation: (To be determined based on P&G compensation policies, potentially hourly wage or stipend.)

Qualifications:

• Academic Background: Currently enrolled in a Bachelor’s of Master's degree program in Archival Studies, Library and Information Science, History, Museum Studies, or a related field.
• Knowledge & Skills:
• Demonstrated interest in archives, records management, or cultural heritage preservation.
• Familiarity with archival standards and best practices (beneficial but not required, willingness to learn is key).
• Superior oral and written communication skills.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently and collaboratively within a team environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality of sensitive corporate information.
• Physical Demands: This role may involve some physical activity, including lifting and moving archival boxes (up to 25-30 lbs) and prolonged periods of standing, bending, and stretching for filing and rehousing. Reasonable accommodations can be made for individuals with disabilities.
• Dependability: Punctual and reliable with a strong work ethic.

Benefits of this Role:

• Gain invaluable hands-on experience processing a large and diverse collection of print materials within a corporate archives.
• Develop practical skills in archival arrangement, description, rehousing, and preparation for digitization.
• Learn about the unique challenges and best practices of managing records in a business context.
• Contribute to the preservation and accessibility of Procter & Gamble's rich brand history.
• Work within a supportive and professional archival environment.

Keep in Mind: 

• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor.
• Immigration sponsorship is not available for this role. As a general matter, Procter & Gamble does not sponsor candidates for nonimmigrant visas or permanent residency. However, Procter & Gamble may make exceptions on a discretionary basis. Any exceptions would be based on the Company's specific business needs at the time and place of recruitment as well as the particular qualifications of the individual.
• Procter & Gamble participates in e-verify as required by law.
• Qualified individuals will not be disadvantaged based on being unemployed.

P&G’s freelancer opportunities are for project-based or other short-term engagements that require specialized skills. Successful candidates for freelancer opportunities will not be considered employees of The Procter & Gamble Company or any of its subsidiaries nor will candidates be eligible for employment benefits. Candidates looking for regular full-time employment opportunities should begin their search here: pgcareers.com.