Project Logistics Lead

Mō te tīma | About the Team

The Information Systems & Technology (IST) Group delivers information systems, technology and communications services, guidance, and strategic direction to Parliamentary Service, the Office of the Clerk, and partner parliamentary precinct agencies.

Within IST, the Operations Team ensures our core IT platforms and infrastructure are well-managed, secure, and reliable, delivering services to agreed standards. We collaborate across the organisation to support the technology that underpins New Zealand’s democracy.

This is a team with strong technical expertise, a collaborative culture, and a clear focus on service delivery. We’re always looking at how we can improve our processes and services - and that’s where you come in.

Mō te tūnga | About the Role

We’re looking for a detail-oriented and proactive Project Logistics Lead to join our IST Operations Team.

In this role, you’ll provide logistical expertise to support project activities - including procurement, ordering, invoicing, reporting, financial tracking, inductions, communications, and coordination of project resources. You’ll also act as a key liaison with internal stakeholders and external service providers, ensuring that projects run smoothly from planning through to delivery.

This is a hands-on role that will see you involved in both the detail and the bigger picture. You’ll deliver small pieces of business-as-usual work, individual project workstreams, and simple projects - and over time, this position will serve as a pathway to project management responsibilities.

You’ll also contribute your logistical know-how to complex pieces of work across both the IST Operations and IST Customer Services teams, helping to deliver changes to platforms and services that impact the wider Parliamentary community.

Ngā haepapa matua | Key Responsibilities

• Manage the logistics aspects of projects, from procurement to delivery, ensuring alignment with budgets, deadlines, and objectives.
• Deliver individual project workstreams and simple projects under guidance from project managers or team leads.
• Provide accurate reporting on project budgets, accruals, and forecasts.
• Track and report on programme and project progress, risks, and issues.
• Coordinate with suppliers and external providers to support project delivery.
• Ensure project documentation is maintained to IST standards.
• Identify and implement process improvements to enhance project delivery and customer service.

Please note: To be considered for this position you must be a New Zealand Citizen or Permanent Resident and able to obtain and maintain a NZ Government National Security clearance at CONFIDENTIAL level. Click here to check your eligibility: 

Tō kete | What You Will Bring

• Excellent communication skills, including experience engaging with senior stakeholders.
• Previous experience in a project coordination and/or financial and reporting administration role, ideally in a technology environment.
• Familiarity with project methodologies and controls (e.g., Agile, PRINCE2, MSP, PMP).
• Strong organisational skills, with the ability to manage logistics across multiple projects.
• Sound understanding of procurement practices (public sector experience desirable).
• Budget administration and financial reporting experience.
• Strong customer service orientation and relationship management skills.
• Ability to work independently, with high self-motivation and adaptability.

Ngā āhuatanga kei a mātou | What’s in it for You?

This is a great opportunity to grow your career in project delivery, with a clear pathway into project management. You’ll gain experience supporting significant IST projects in a unique environment at the heart of New Zealand’s democracy.

We offer a dynamic workplace with five weeks’ annual leave, professional development opportunities, flexible working arrangements, and a strong values-based culture (Integrity, Manaakitanga, Accountability, Whanaungatanga, and Empowerment).

This is a full-time permanent role. The starting salary range for this position is $83,135 – $91,788 per annum, with opportunities for progression based on skills and experience.

Me pēhea te tuku tono | How to Apply

Applications close at midnight on Tuesday, 16 September 2025. Please apply online. For more information or a confidential kōrero, contact fredwyn.kisona@parliament.govt.nz