Payroll Officer (Fixed-Term)

Provide accurate, timely payroll services, support staff across Parliament, and help ensure everyone gets paid right in a trusted, high performing team.

Te tīma | The team:

At Parliamentary Service, we work at the heart of democracy to provide excellent service to New Zealand's Members of Parliament. If there is one thing that we pride ourselves on above all else, it is our people, who are literally world-class. To support these wonderful people who lead and shape New Zealand's democracy is the Parliamentary Service and the Office of the Clerk.

A core function of this support is our People Group, delivering HR and payroll services that enable great employee experiences across Parliament. You’ll be part of a collaborative Payroll and HR Systems team, working closely with HR, Finance, managers, and parliamentary offices to deliver accurate, reliable payroll services in a complex and unique environment.

Mō te tūnga | About the role:

In this varied and important role you will have the opportunity to:

• Process fortnightly payroll accurately and on time, ensuring staff are paid correctly and in line with their entitlements
• Maintain and update employee payroll records including new starters, variations, allowances, deductions and final pays
• Manage leave processing and ensure entitlements are applied correctly across a range of employment scenarios
• Respond to payroll queries from staff, managers and MPs with a high level of service, care and confidentiality
• Prepare and submit payroll related returns to external agencies including IRD, WINZ and others
• Produce and check payroll reports, ensuring accuracy and alignment with financial systems
• Support audit and compliance by maintaining strong documentation and record keeping practices
• Work closely with wider HR and Finance teams to support continuous improvement and smooth service delivery

This role is ideal for someone with solid payroll experience who enjoys working in a detailed, service focused environment, or someone looking to deepen their experience in a complex and meaningful public sector setting. You’ll be comfortable working in a fast-paced environment and bring a flexible, proactive approach.

Tō kete | What you will bring to the role:

As a Payroll Officer, you’ll bring strong attention to detail and a customer focused mindset. Your CV will clearly demonstrate:

• Proven experience in payroll or personnel operations, with strong understanding of payroll processes
• Experience using computerised payroll systems and confidence working with data and systems
• High level of accuracy and ability to work independently with minimal supervision
• Strong organisational skills and ability to manage competing priorities to meet deadlines
• Excellent communication skills, both written and verbal
• Strong customer service approach with the ability to handle confidential information appropriately
• Good working knowledge of Excel and Microsoft Office tools

Desirable:

• Experience with CHRIS21/iChris payroll system
• Knowledge of New Zealand payroll legislation such as Holidays Act, Employment Relations Act and KiwiSaver
• Familiarity with Parliamentary Service or public sector employment conditions

Mō mātou | About us:

We offer a range of benefits including 5 weeks annual leave, end of trip facilities, access to an on-site gym and pool, and learning and development opportunities. Our ever-changing environment allows us to be part of the action at Parliament including attending question time, select committees and other key events.

We support flexible working where possible and offer a clear, structured remuneration progression framework, strong organisational stability, and a genuine commitment to staff wellbeing and development.

Our values: Integrity, Manaakitanga, Accountability, Whanaungatanga and Empowerment guide how we work. We honour Te Tiriti o Waitangi and aim to make Parliament a welcoming and accessible environment for all.

If you would like to know more about who we are and the mahi we do, visit Careers at Parliament.

The salary for this role is $72,754 per annum.

Me pēhea te tuku tono | How to apply:

If you're looking to be part of a team that keeps things running behind the scenes, supports the people of Parliament, and values accuracy, trust and service, we’d love to hear from you.

Applications close at 11:59pm, Sunday 28 June. All applications must be made online.