Executive Assistant | Ringa Āwhina, Carl Bates MP

Are you an organised, proactive administrator who loves making things run smoothly? Do you thrive in a fast paced environment where you’re the go to person for keeping everything on track?

We’re looking for an Executive Assistant to support Carl Bates, MP by providing high level administrative coordination and ensuring their day runs seamlessly.

This is a rewarding role where your attention to detail, calm approach, and ability to think ahead will make a real difference.

About the role | Mō te tūranga:

As an Executive Assistant, you will play a key role in ensuring the Member is always in the right place, with the right information, at the right time. You’ll manage diaries, travel, correspondence, briefing materials, and provide support for meetings, functions, and events.

You’ll be trusted to use sound judgement, protect confidential information, and manage competing priorities with ease.

• Coordinate and manage the Member’s diary to ensure smooth scheduling.
• Prepare the Member for meetings with agendas, papers, and relevant briefing material.
• Respond to correspondence and emails, escalating where appropriate.
• Organise travel arrangements and itineraries.
• Support administrative processes such as budgeting, tracking expenditure, and P‑card management.
• Coordinate meetings and events, including invitations, logistics, and minute taking.
• Liaise with the Electorate office team to ensure alignment and accurate scheduling.
• Compile information and undertake research as requested.

Ideally the 20 hours would be worked on Tuesday to Thursday in weeks when the House sits. Hours would be more flexible in non-sitting weeks.

This role requires political neutrality at all times. The pay band for the role starts at $74,720 (full time equivalent) Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression).

What You’ll Gain | Ka riro i a koe:

• Development in executive support, stakeholder engagement, and political operations.
• Varied, meaningful work where no two days are the same.
• A supportive workplace where your professionalism and judgement are valued.

This role is ideal for someone who is highly organised, discreet, and confident managing multiple priorities. You’ll enjoy supporting others, anticipating needs, and keeping everything running smoothly behind the scenes.

What you’ll bring | Ō pūkenga:

• Strong organisational and time management skills.
• The ability to work independently and make sound decisions.
• Excellent communication and relationship building skills.
• A proactive mindset, with initiative and flexibility.
• The ability to maintain confidentiality and handle sensitive information appropriately.
• Strong coordination skills across meetings, travel, and logistics.

Me pēhea te tuku tono | How to apply: 

To apply, click the ‘I’m Interested’ button to upload your CV and Cover Letter, and complete the online application form. 

Please note: The Seek advert will close at 12pm due to default settings; however, if you visit  Careers at Parliament , the advert will remain open until midnight (12am) on the specified closing date. 

Applications close at midnight, 15^th July 2026.

All applications must be submitted via the online portal. If this is not possible, or to arrange a confidential kōrero, please email Jodie.Taylor@apraliament.govt.nz

Note: We will be screening applications as we receive them to move swiftly to interview shortly after the advert closes (depending on application numbers, this date may change). You may be asked to complete a pre-interview screen via phone or video.  

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.