Property Administrator

About us

As Australia’s largest private rail freight company, we are integral in keeping Australia’s economy moving. With a rich history dating back to 1855 we are incredibly proud of our heritage and the essential role we continue to play in supporting Australia’s supply chain. We haul a variety of freight including coal, intermodal containers, steel, and a range of bulk commodities and materials. 

About the Role

An opportunity has presented itself for a detail-driven Property Administrator to support the Property team with lease documentation, compliance, and administration. This role plays a key role in ensuring our leases, property records, and obligations are managed smoothly and efficiently.

Your key responsibilities will include:

• Accurately entering and maintaining lease details in our property database
• Monitoring critical dates such as lease expiries and rent reviews
• Coordinating the execution of lease documents and managing submissions
• Preparing correspondence for rent increases and renewal options
• Managing insurance, rates & taxes, and bank guarantee registers
• Supporting audits, title searches, and property filing systems
• Processing property-related invoices and supporting broader property projects

About You

To be successful in this role you will have experience within a property or lease administrative environment, you will be organised, adaptable, and capable of working autonomously with minimal supervision.

In addition, the successful candidate will have:

• 2–3 years’ experience in an administrative role with complex tasks
• Strong organisational skills and excellent attention to detail
• Ability to interpret leases and contracts
• Excellent communication and computer skills (Excel, Word, databases)
• Flexibility to adapt to changing workloads and priorities 

The benefits

We prioritise diversity and inclusion, fostering a culture where every team member is valued and can bring their authentic selves to work. When you join us, you'll have the opportunity to: 

• Pursue growth and career development 
• Access mentoring programs 
• Enjoy paid parental leave up to 14 weeks (with superannuation) after just 6 months of service 
• Access our Employee Assistance Program for confidential counselling, free for you and your eligible family members 
• Benefit from novated leasing and discounts on select health insurance, travel, retail brands, and more. 

We are seeking applicants who share our values: Make it simple, Share More, Kindness, Gratitude, Curiosity, and Own it. These values help us achieve strong connections with everyone we work with and play an important part in motivating us all to do our best work. 

What our employees say about working at Pacific National: 

Pacific National’s Women Connect Series 2023 was a fantastic event, beyond networking it gives women confidence in the workplace.

Closing date

Applications close on the 22nd of July 2025

Next steps

Are you ready to be part of our future? Click on the 'Apply' button and follow the prompts.

To find out more about Pacific National, our benefits and opportunities we offer, visit our careers page: www.pacificnational.com.au/careers.

We are proud to be a WORK180 Endorsed Employer for women, and you can visit our Work180 page Pacific National | WORK180 Endorsed Employer to find out more! 

Acknowledgement of Country

We acknowledge the Traditional Custodians of​ the land on which we work, live and rail.​ We pay respect to Elders past, present and future and to the​ continuation of cultural, spiritual and educational practices​ of all Aboriginal and Torres Strait Islander peoples.