Reception / Facilities Co-ordinator - Fixed Contract Role

We are oOh!media (pronounced “oh!” media).

oOh!media is the #1 Out of Home company in Australia and New Zealand.

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.

We are oOh!media, and we are unmissable.

Join us:  

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us. 

About the opportunity :

Based in our North Sydney head office, we are searching for our next superstar Reception / Facilities Co-ordinator - Fixed Term Contract Role. As an integral part of the Experience Delivery / Facilities Team you will support the teams in keeping the office running smoothly. You will be responsible and delivering the following:

• Assist with new starter and leaver passes, locker management, arrange casual parking and liase with cleaners and building management when required.
• Management and filing of the Facilities inbox plus respond to tickets being raised within the facilities portal.
• Raise PO’s for facilities related work.
• Assist with reception duties (when required) such as answering and redirecting incoming phone calls, mail handling, greeting clients on arrival and setting up meeting rooms for client meetings
• Co-ordinating daily Facilities operations and administrative tasks
• Coordinating with executives and senior leadership
• Maintaining office supplies and organising catering (when required)
• Support internal staff with day-to-day admin tasks
• Supporting key business events, including key client events and major activities like our monthly Townhall

The job requires initiative and judgment, and you'll need to be able to help and guide other employees and find the information they need. As such, the Receptionist/Facilities Co-ordinator will be highly organised with a strong ability to multitask with excellent interpersonal skills. 

About you:

• Previous experience in office coordination, administration or facilities within a fast-paced corporate setting
• Confident handling competing priorities with minimal supervision
• Strong organisational skills and attention to detail – especially when it comes to logistics and event support
• Someone warm, approachable and pragmatic – happy to be hands-on
• Strong organisational skills with exceptional attention to detail. 

Our benefits and perks: 

• Competitive salary package 
• A positive, supportive workplace culture 
• Professional growth and development opportunities 
• Comprehensive, paid training and ongoing support 

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you! 

At oOh!, we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees.