Operations Coordinator

We are oOh!media (pronounced “oh!” media).

oOh!media is the #1 Out of Home company in Australia and New Zealand.

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.

We are oOh!media, and we are unmissable.

Join us:  

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us. 

About the opportunity:

Based in Noble Park, we seek to appoint an Operations Coordinator to join the team. Reporting to the Administration Supervisor & Workforce Planner, you will be an essential part of the Commercial Operations team for Victoria.

 In this role, no two days are the same. You will be supporting the Field Operations Team and collaborating with various oOh! media Business Units, Commercial Partners, and Customers, therefore must be able to develop and maintain strong collaborative relationships, provide consistent communication, manage expectations, and deliver high-quality service and solutions.      

• Support with the Advertising Poster Installation Preparation & Management
• Track timelines and deliverables with multiple advertising installations.
• Monitor and provide reporting on installation performance.
• Assist with the fortnightly warehouse poster pick process and adhoc admin tasks when required.
• Work with Commercial and Capital Delivery to update oOh! asset details on relevant systems.
• Create required Commercial Partner Reporting
• Assisting with Accounts Payable - creating purchase orders and updating expense trackers.
• Assisting the team in achieving and maintaining service level agreement (SLA) targets
• First point of contact for internal and external customers (phone, email Mail collection/distribution and couriers)
• Contacting local councils to request that works be completed
• Assist the Operations Performance & Delivery Team as required

About you :

• Strong organisational and planning skills
• Clear communication and excellent interpersonal skills – written and verbal for coordination, clarity, and reporting
• Problem-solving mindset – quick response to unexpected issues
• High attention to detail – ensuring integrity and quality in execution
• Time Management – ability to prioritise and meet deadlines
• Customer Service orientation – able to represent the company professionally
• Proficiency in Microsoft Office particularly Outlook, Word, Excel (intermediate – VLookup/Pivot Tables/Macros), and PowerPoint

 Our benefits and perks: 

• Competitive salary package 
• A positive, supportive workplace culture 
• Professional growth and development opportunities 
• Comprehensive, paid training and ongoing support 

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you! 

At oOh! we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees. 

Applicants must be Australian citizens or hold permanent residency. Successful completion of drug and alcohol testing, reference checks, and a valid driver’s licence check are required for this role.