Administration Assistant

We are oOh!media (pronounced “oh!” media). 

oOh!media is the #1 Out of Home company in Australia and New Zealand.  

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.  

We are oOh!media, and we are unmissable. 

Join us:  

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us. 

The Opportunity :

The Opportunity:

Based in our Noble Park office, you will be responsible for providing administrative support to the VIC Field Operations & Performance Delivery Team:

• First point of contact for internal and external customers (phone, email and face to face)
• Receive, process and report on faults directed to the oOh! Media Fault Line in accordance with Commercial Partner SLA’s.
• Oversee day to day facilities duties, including mail, couriers, inbox management, office supplies etc.
• Responsible for managing the end-to-end accounts payable process. This includes, the timely issuing of purchase orders, matching purchase orders with invoices and forwarding invoices to the Accounts Payable team for payment.
• Maintain Fleet Registers – Fuel Cards, E-Tags, Infringements. Ordering of stock/office consumables
• Assist with the fortnightly warehouse poster pick process and adhoc admin tasks when required.
• Liaising with relevant stakeholders to ensure timely completion of tasks.
• Management of Police enquires/correspondence regarding vandalism and associated costs.
• Collaborate with the Maintenance Team regarding electrical fault follow ups.
• Assist the Operations Performance & Delivery Team as required.

The experience:

You’ll have a background in administration or project support, be meticulous with an eye for detail, and be able to prioritise your tasks effectively. You are a strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes. Intermediate MS Office (Word/Excel/Outlook/PPT) is required. Exceptional time management and organisational skills with the ability to work within tight deadlines. A dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude! You also bring hands-on experience in accounts payable, specifically within a facilities management environment.

Our benefits and perks: 

• Competitive salary package 
• A positive, supportive workplace culture 
• Professional growth and development opportunities 

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you! 

At oOh!, we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees. 

Applicants must be Australian citizens or hold permanent residency. Successful completion of reference checks, and a valid driver’s licence check are required for this role.