Parliamentary Officer (Administration) | Kaitautoko Komiti (Whakahaerenga)

Mō te tūnga | About the role:

This role coordinates the information, documents, and technology behind the scenes of select committee meetings. You'll work closely with your committee clerk to ensure routine tasks are reliably completed quickly and accurately and use your judgement in responding to reactive tasks as they come up. Your time will be split between being at your desk and working across the Parliamentary precinct. This is a full time fixed term role until October 2026.

Tō kete | What you will bring to the role:

You will be a high-performing team-player who shares our passion for customer service. Your initiative, attention to detail and proactive approach to tasks will be hugely valued in this role. Working directly with members of parliament, you'll need to be articulate and demonstrate a high level of maturity and discretion. You will cope well under pressure and have strong resilience.

In your application, please highlight your skills and experience in:

• Administration in a busy and complex environment with multiple stakeholders.
• Data entry—accuracy and attention to detail is vital.
• Technical equipment and systems.
• Learning new systems and processes quickly.
• Being adaptable to changing workflows and tasks.
• Demonstrating impartiality both to the submitters and to the subject matter.

Your top-notch customer service skills will ensure a straightforward experience for people engaging with select committees. You will need clear and concise written and verbal communication skills and be able to adapt your communication style when interacting with people at all levels of the public service. 

The starting salary range for this role is from $63,036 - $69,602 per annum. Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression). 

Ngā haepapa | Responsibilities:

As a Parliamentary Officer (Administration) you will join either one or two secretariats and support select committees by:

• Preparing and delivering meeting documents.
• Reading and categorising submissions from the public.
• Booking submitters in for hearings.
• Organising public hearings on legislation and other matter under discussion.
• Interacting with MPs, departmental advisers, and members of the public.
• Managing the technology during committee meetings.
• Maintaining accurate select committee documents and data.

Ka riro i a koe | What You’ll Gain:

• Unique insight into the parliamentary process and the opportunity to work at the heart of New Zealand’s democracy.
• Professional growth through exposure to interesting legal, procedural, and policy issues.
• Collaboration with highly skilled colleagues in a politically neutral environment.
• Experience in a role that combines project management and stakeholder engagement.

 Me pēhea te tuku tono | How to apply: 

 To apply, click the ‘I’m Interested’ button to upload your CV and complete the online application form. 

Please note: The Seek advert will close at 12pm due to default settings; however, if you visit Careers at Parliament , the advert will remain open until midnight (12am) on the specified closing date. 

Applications close at midnight, Monday 1^st June 2026.

All applications must be submitted online. If this is not possible, or to arrange a confidential kōrero, please email Jodie.Taylor@parliament.govt.nz

Note: We will be screening applications as we receive them to move swiftly to interview shortly after the advert closes (depending on application numbers, this date may change). You may be asked to complete a pre-interview screen via phone or video.  

Note to Recruitment Agencies: We appreciate your interest, but we are not accepting applications from recruitment agencies currently. Unsolicited CVs received without written confirmation of acceptance from Parliament's talent team will not be received and Parliamentary Service and Office of the Clerk are not responsible for any fees related to unsolicited CVs.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process. 

The Parliamentary Service and the Office of the Clerk appoint on merit and are committed to diversity and inclusion and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.