Executive Assistant | Ringa Āwhina

Do you enjoy working autonomously, building trusted relationships, and being right at the centre of decision‑making?

This is a rare opportunity to join the Office of the Clerk, on a fixed term contract, supporting a senior leader and the wider organisation at the heart of New Zealand’s democracy — and 2026 is shaping up to be a particularly exciting year for Parliament. 

Mō te tūnga | About the role:

We are seeking a highly capable Executive Assistant to provide high‑quality, customer‑focused support to a senior manager, governance committees, and the organisation’s corporate functions.

This is a trusted, influential role where you will operate with a high degree of autonomy, anticipate needs, manage complexity, and keep things moving in a dynamic and highly visible environment. You’ll be comfortable engaging confidently with senior leaders, operational managers, stakeholders across Parliament, and partner agencies.

• Provide end‑to‑end executive support to the Clerk Assistant, including complex diary and inbox management, meeting preparation, follow‑ups, and proactive issue management.
• Prepare high‑quality written material such as correspondence, reports, presentations, agendas and minutes.
• Coordinate group‑wide meetings, functions, travel, and logistics.
• Support financial and corporate processes including governance and management meetings, budgeting support, invoices, and compliance reporting.
• Act as a key coordination point across the organisation, maintaining records, managing workflows, and ensuring information is accurate and timely.
• Liaise confidently with internal and external stakeholders, including the Parliamentary Service, Audit NZ, contractors, and other public sector agencies.

The appointing base salary for this role is from $72,229 - $79,846 per annum. This is a full time, fixed term role until early October 2026.

Tō kete | What you will bring:

• The ability to work independently and proactively, anticipating needs and exercising sound judgement.
• Confidence communicating across all levels of an organisation, including senior leaders.
• Strong written skills and a high level of attention to detail.
• Excellent organisational skills and the ability to juggle competing priorities calmly.
• High digital literacy, including confidence using Microsoft Office and learning new systems quickly.
• Discretion, professionalism, and integrity when handling sensitive information.

Ngā āhuatanga kei a mātou | What’s in it for you?

• Be part of an organisation that plays a critical role in supporting New Zealand’s democracy.
• Work in a role that is varied, influential, and trusted.
• Collaborate with passionate, knowledgeable people who care deeply about public service.
• Gain insights into the operations of Parliament.

Me pēhea te tuku tono | How to apply:

To apply, click the 'I’m Interested' button to upload your CV and cover letter and complete the online application form.  

Your cover letter will play a big part in your application: we’re keen to know more about you Executive Assistant experience, and why you want to work for Office of the Clerk.

Please note: The Seek advert will close at 12pm due to default settings; however, if you visit Careers at Parliament , the advert will remain open until midnight (12am) on the specified closing date. 

 Applications close at midnight, Monday 6^th April 2026.  

All applications must be submitted online. If this is not possible, or to arrange a confidential kōrero, please email Jodie.Taylor@parliament.govt.nz

 Note: We will be screening applications as we receive them to move swiftly to interview shortly after the advert closes (depending on application numbers, this date may change). You may be asked to complete a pre-interview screen via phone or video.  

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process. 

The Parliamentary Service and the Office of the Clerk appoint on merit and are committed to diversity and inclusion and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.