Parliamentary Officer (Administration) | Kaitautoko Komiti (Whakahaerenga)

Provide secretariat support to select committees and experience Parliament in action every day.

Mō te tūnga | About the role:

This role coordinates the information, documents, and technology behind the scenes of select committee meetings. You'll work closely with your committee clerk to ensure routine tasks are reliably completed quickly and accurately and use your judgement in responding to reactive tasks as they come up. Your time will be split between being at your desk and working across the Parliamentary precinct.

Ngā haepapa | Responsibilities:

As a Parliamentary Officer (Administration) you will join either one or two secretariats and support select committees by:

• Preparing and delivering meeting documents.
• Reading and categorising submissions from the public.
• Booking submitters in for hearings.
• Organising public hearings on legislation and other matter under discussion.
• Interacting with MPs, departmental advisers, and members of the public.
• Managing the technology during committee meetings.
• Maintaining accurate select committee documents and data. 

This is a full time fixed term role until October 2026.

Tō kete | What you will bring to the role:

You will be a high-performing team-player who shares our passion for customer service. Your initiative, attention to detail and proactive approach to tasks will be hugely valued in this role. Working directly with members of parliament, you'll need to be articulate and demonstrate a high level of maturity and discretion. You will cope well under pressure and have strong resilience.

In your application, please highlight your skills and experience in:

• Administration in a busy and complex environment with multiple stakeholders.
• Data entry—accuracy and attention to detail is vital.
• Technical equipment and systems.
• Learning new systems and processes quickly.
• Being adaptable to changing workflows and tasks.
• Demonstrating impartiality both to the submitters and to the subject matter.

Your top-notch customer service skills will ensure a straightforward experience for people engaging with select committees. You will need clear and concise written and verbal communication skills and be able to adapt your communication style when interacting with people at all levels of the public service.

Why work for Office of the Clerk?

You’ll get to be a part of an engaged and collaborative team operating in a fast-paced and high-profile environment. You’ll provide professional and responsive support to teammates, members of the public, and members of parliament. The ever-changing environment we work in allows us to be part of the action at Parliament including attending question time, select committees and other key events.

The appointing salary range for this role is $62,475 to $68,850 per annum. Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression).

Me pēhea te tuku tono | How to apply: 

To apply, click the ‘I’m Interested’ button to upload your CV and complete the online application form. 

Please note: The Seek advert will close at 12pm due to default settings; however, if you visit Careers at Parliament , the advert will remain open until midnight (12am) on the specified closing date. 

Applications close at midnight, 12^th December 2025. Whilst we will be advertising throughout December, interviews are likely to occur in the new year. However, we may interview prior to Christmas depending on application numbers. Therefore, we encourage you to get your application in as early as possible. We aim to update applicants before the seasonal break.

All applications must be submitted online. If this is not possible, or to arrange a confidential kōrero, please email Jodie.Taylor@parliament.govt.nz

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process. 

The Parliamentary Service and the Office of the Clerk appoint on merit and are committed to diversity and inclusion and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.