Back to all jobs

Parliamentary Officer (Administration) - Kaitautoko Komiti (Whakahaerenga)

LocationWellington, New Zealand
Positions2 Positions
Published At:17 days ago
Job no: DFK3K
Category: Administration

When you work in Parliament, you don't just watch democracy in action - you're part of it. And in the Office of the Clerk we work at its core, providing advisory services to the House of Representatives, directly assisting the House and its committees with the business of Parliament. The Office of the Clerk does this in a totally impartial and politically neutral way.

Te tĪma |The team:

Office of the Clerk provides a unique and stimulating work environment where you will be a part of a highly respected organisation that is at the heart of New Zealand's democracy. Select Committee Services supports select committees with the administrative, procedural, and reporting back aspects of their work.

Mō te tūnga |About the role:

We have two fixed term requirements 'till 27th June 2025 to help with the current workload across Select Committee Services.  

This important role coordinates the information, documents and technology behind the scenes of select committee meetings. You'll work closely with your committee clerk to ensure routine tasks are reliably completed quickly and accurately and use your judgement in responding to reactive tasks as they come up. You will be splitting your time between being at your desk and working across the Parliamentary precinct.

Ngā haepapa |Responsibilities:

As a Parliamentary Officer (Administration) you will join either one or two secretariats and support select committees by:

  • preparing and delivering meeting documents
  • reading and categorising submissions from the public
  • booking submitters in for hearings
  • organising public hearings on legislation under discussion
  • interacting with MPs, departmental advisers and members of the public
  • managing the technology during committee meetings
  • maintaining accurate select committee documents and data.

Tō kete |What you will bring to the role:

You will be an efficient self-starter who has been described as a high-performing team-player and will share our passion for customer service. And your initiative, attention to detail and ability to quickly come up to speed will be hugely valued in this role. Working directly with committees you'll need to be articulate and demonstrate a high level of maturity and discretion. You will cope well under pressure and have strong resilience.

Your CV will demonstrate your skills and experience in:

  • Previous administration experience in a busy complex environment with multiple stakeholders.
  • Good data entry skills – your accuracy and attention to detail is vital in this role.
  • Sound level of technical skills to use data systems and transfer data between them.
  • The ability to learn systems and processes quickly.
  • To be flexible and adaptable to changing workflows and tasks.
  • To demonstrate impartiality both to the submitters and to the subject matter.

Your top-notch customer service skills will ensure a satisfying and uncomplicated experience for the public who engage with parliamentary process. You will need clear and concise written and verbal communication skills and the ability to adapt your communication style as you interact with all levels of the public service.

Why work for Office of the Clerk?

The ever-changing environment we work in allows us to be part of the action at Parliament including attending question time, select committees and other key events.

If you’d like to find out more about working with the Office of the Clerk or about how select committees operate there is lots of information on the Parliament website, including here on the careers page and on this select committees FAQ page. Rest assured we won’t be quizzing you on any of this background information!

The appointing salary range for this role is $62,475 to $68,850 per annum (pro rata). Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression).

Me pēhea te tuku tono | How to apply:

To apply, please click the 'Apply, I’m Interested' button and complete our online application form. Applications close at midnight on Sunday, 9th February 2025. If this is not possible or to arrange a confidential kōrero, please contact Renee Beeson on 04 817 6167 or email renee.beeson@parliament.govt.nz       

Please note: We will be screening applications as we receive them to move swiftly to interview shortly after the advert closes. Depending on application numbers, this date may change. You may be asked to complete a pre-interview screen via phone or video.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

The Office of the Clerk appoints on merit and is committed to EEO and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.

  • Published on 30 Jan 2025, 9:36 PM