Administrative Assistant 2Hybrid

Title: Administrative Assistant 2

Location: Beaverton, OR

Duration: 3 months contract

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it’s about each person bringing skills and passion to a challenging and constantly evolving game.

WHAT YOU WILL WORK ON

The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

General Support: Performs normal office functions such as:

• Setting up and maintaining files
• Interviewing callers and making proper referrals
• Arranging meetings and conferences
• Receiving, referring, or answering mail
• Reviewing drafts and finished documents for appropriate grammatical usage
• Answering questions relating to office operations and established policies and procedures
• Gathering, compiling, and reporting on information relevant to supervisor's assignment
• Preparing expense reports and purchase orders and maintaining office supplies
• Updating organizational charts
• Coordinating department or equipment moves

Reception:

• Responds tactfully and promptly to inquiries and problems within scope of established authority
• Handles confidential information
• May serve as the central contact for general department information

Logistics: Coordinates a full range of meeting, event, and travel arrangements, including:

• Managing calendars
• Working with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery
• Utilizing Nike's online reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements
• Working with travel agents, airlines, and others regarding planning and customer service issues

Presentations:

• Utilizes computer skills to create high-quality graphic and text presentations, often under tight timeframes
• Interprets needs, determines and produces effective presentation layout, and organizes final documents

Reports:

• Prepares special reports requiring the selection of relevant information from a variety of sources

WHAT YOU BRING

• 3+ years of experience as an Administrative Assistant supporting Senior leaders
• Bachelor's degree or equivalent experience
• Proficiency in Microsoft Outlook and Concur
• Calendar management and expense reporting
• Travel management, including booking travel and accommodation
• Experience supporting multiple VP-level leaders simultaneously

Nice-to-Have Skills:

• Conference room booking and catering coordination
• High attention to detail
• Proactive mindset with comfort in asking clarifying questions