Accounting Specialist

Are we right for you? 

We set the bar higher by bringing our unique talent and points of view to the table every day, we value diversity in talent as well as in thought, it helps us achieve our goals. We are curious and comfortable with change and are willing to take risks to be the partner and employer of choice. Most importantly, with everything we do, we put our clients and workforce first. 

How You Will Impact Company Success 

The Accounting Specialist is responsible for a variety of routine processes and procedures within the Accounts Receivable and Accounts Payable areas of the Finance and Accounting Department.

What Are Your Key Accountabilities / Tasks 

Accountabilities are specific to a particular job function. They are a compilation of similar tasks required for each position synthesized into groupings that provide overall responsibilities and expectations for the position.

ACCOUNTABILITY 1: Accounts Receivable

• Review and research invoicing issues
• Improvement of current processes in the A/R and collections areas
• Understanding and monitoring of internal audit controls
• Maintain records of client collection efforts within the AR module of the ERP system.
• Adhere to detailed schedule as defined by collection efforts on follow-up and targeted due dates
• Routine review of client aging
• Research, analyze, and respond to inquiries from other departments in reference to current financial standing
• Understanding of general ledger maintenance: allocations, entries, etc.
• Assist in developing and defining metrics specific to the A/R pillar of the accounting department

ACCOUNTABILITY 2: Accounts Payable

• Assist the Manager with processing the integrations (multiple times per week) by reconciling the Great Plains download feed to the AP View Report, generated by the VMS operating system
• Create and implement the weekly AP Aging reports to help determine payments
• Review all records associated with invoices to ensure accuracy
• ACH and check payment processing activities, according to payment schedules and as needed
• Keep detailed records of all AP transactions, expenses, income, and fund transfers
• Recommend changes in processes as deemed appropriate to ensure efficiency and effectiveness
• Understand, and be mindful of, budgetary numbers as monitored consistently through budget to actuary reporting
• Create a variety of information reporting tasks related to accounts payable activities, expense analysis
• Partner with accounting team and other departments to resolve issues as they arise

ACCOUNTABILITY 3: Cash Application

• Assist with bank file/cash file application to appropriate client invoices through data upload and/or manual cash application where needed
• Tracking of unapplied cash payments to communicate with bank to ensure timely application

ACCOUNTABILITY 4: Client & Supplier Service

• Successfully ensure optimal support through the timely and accurate response to client needs and requests
• Communicate billing/invoicing procedural changes and updates to local nextSource MSP suppliers and client users in a timely manner
• Maintain customer-focused, professional relationships with clients, suppliers, workers, and staff through regular phone, and in-person contact

What You Will Bring Here 

• Associates degree in Accounting or Business, Bachelor’s degree a plus
• 2-3+ years of experience in a corporate accounting department
• Working knowledge of an automated commercial accounting/billing software package.
• Strong working knowledge of MS Office applications (i.e. Word, Excel and PowerPoint), email and Internet applications with the ability to learn others quickly

Desired Technical Skills and Knowledge 

• Experience with billing and invoices process and procedures
• Strong knowledge of Great Plains
• Strong analytical skills
• Excellent analytical and problem-solving skills
• High attention to detail and strong organizational skills with the ability to perform multiple functions simultaneously
• Excellent written and oral communication and presentation skills with ability to effectively present information

Desired Soft Skills

• Customer/Client Focus
• Highly focused attention to detail
• Problem Solving/Analysis
• Personal Effectiveness/Credibility
• Reliability/Accountability with deadlines

Work Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, it may require the ability to lift files or other objects (up to 15 pounds)

The salary at hire is expected to be between $50,000 - $55,000 per year. Performance based variable compensation of up to 5% may be provided as part of the compensation package, in addition to the benefits listed above in this posting. 

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. 

nextSource is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@nextSource.com.