Program Coordinator

Are we right for you? 

We set the bar higher by bringing our unique talent and points of view to the table every day, we value diversity in talent as well as in thought, it helps us achieve our goals. We are curious and comfortable with change and are willing to take risks to be the partner and employer of choice. Most importantly, with everything we do, we put our clients and workforce first. 

How You Will Impact Company Success 

Assist Program Specialists throughout Candidate Onboarding Process

• Assist Program Specialists/Suppliers with initiation of Candidate Onboarding Process, collection of information and working with the Onboarding Team to provide required information.
• Monitor candidates progress throughout Onboarding Process, reaching out to candidates/suppliers where necessary to expedite process and to ensure an on time start.
• Notify Program Specialists once candidate has cleared the process.
• Update candidate and assignment information as requested by Program Specialists.

Payroll Processing & Follow up: Monitor missing timesheets, expenses and invoice submissions, following up with Associates and Managers to ensure approval completion by Payroll Deadline cut-off.

• Send email reminders to Associates and Managers.
• Shared Email inbox/Program Team phone line management: Oversee, respondand direct messages as appropriate; responding to all level-1 inquiries from Associates and Suppliers, escalating where necessary.Ensure all time, expenses and invoices are approved by the Payroll Cut Off deadline.
• Facilitate Timesheet uploads in the VMS system (where required).
• Process Bonuses, Expense Reimbursements or other ad hoc billing requirements in the VMS.

Assist the Program Team in maintaining data within the VMS and/or Client Facing Systems

• Run compliance reporting to ensure data integrity is maintained in the VMS (Missing Data, Expired Data, etc.).
• Facilitate assignment extensions, work order modifications, ends within the VMS and/or Client Facing Systems at the direction of the Program Specialists/Manager.

End of Assignment Management

• Assist the Program Team to ensure collection of Assets upon worker termination.
• Ensure workers are terminated in the system upon completion of assignment.

General Administrative Support:

Phones and Inquiries

• Answer phones and take messages, direct calls.
• Monitor -Daily- the team’s email inbox and/or program team phone line, responding to level-1 inquiries from Associates and Suppliers and escalating items as appropriate to other team members to take action. 
• Respond to inquiries within established client SLA.Scheduling Interviews/ Meetings
• Assist with meeting and event logistics.
• Facilitate scheduling of meetings and/or interviews.
• Generate and distribute reports 

Records Management / Research / Reporting

• Compile maintain and update company records.
• Research data, expenses or other issues to be properly resolved.
• Deliver reports --- one time and accurate.
• Perform other administrative tasks as assigned.

What You Will Bring Here 

• High School diploma
• Plus 1-3 years of work experience as a recruiting assistant, staffing coordinator, administrative assistant 

Desired Technical Skills and Knowledge 

•  Proficient with technology, including Microsoft suite of products and Adobe
• Knowledge of VMS, HRIS, or ATS systems
• Knowledge of office administrative procedures and use of standard office equipment
• A team player
• Time management and multi-tasking skills
• Attention to detail and highly accurate
• Strong follow-up skills – ability to honor and meet deadlines
• Good communication skills (Written and Verbal)
• Ability to take and follow directions and escalate problems

For employees based in Colorado, the salary at hire is expected to be between $45,000 - $55,000 per year. Performance-based variable compensation is based on the organization’s gross profit plus 2% and may be provided as part of the compensation package, in addition to the benefits listed above in this posting.

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

nextSource is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at talent@nextSource.com or call (917) 818-2347.