VMS Reporting Specialist

How You Will Impact Company Success 

The VMS Reporting Specialist is responsible for building, maintaining, enhancing, and updating our suite of VMS reporting for all clients using a VMS, which will include, but not be limited to; Fieldglass, Beeline, VNDLY, COUPA, Elevate. The Specialist will create and configure reporting during go live for new clients, rebuild the reporting suite if/when a new VMS is implemented as well as audit and maintain all reporting for all VMS instances throughout the lifecycle of the client relationship.

The VMS Reporting Specialist will come with subject matter expertise regarding the logic of how Vendor Management Systems, track and report data, as well as how Program Teams and Clients use Vendor Management Systems allowing the Specialist to use their knowledge to build timely and accurate reports that accurately measure target metrics and provide meaningful and impactful statistics.

Key Measurements of success for this role includes:

• On-time completion of new reporting suite for new client VMS implementation
• Periodic maintenance, review and updating of existing reports
• On time response to initial, on demand requests for new reports
• Consultative engagement with program teams and clients on reporting usage

What Are Your Key Accountabilities / Tasks 

1. Build New VMS Reporting Libraries During Client Implementation – New Clients and Relaunching a VMS With Existing Clients
2. Participate in all discovery sessions and document requirements regarding a client’s data needs, includes understanding the intent of what client wants the data for, not just the data
3. Validate needs against existing/stock reporting library
4. Participate in VMS configuration and validate that the VMS is configured to capture reporting requirements
5. Configure existing reports, and build new reports as needed
6. Build clients reporting schedule into reporting calendar
7. Work with program teams to help them understand how to quickly pull ad-hoc reports
8. Educate client and program team on reporting capabilities to better set expectations
9. Take reporting requests from client/program teams
10. Educate program teams on how to pull, just in time, ad-hoc reports
11. Create and store documentation on how to pull reports
12. On time execution of assigned tasks
13. Maintain Existing VMS Reporting Libraries
14. Establish a schedule to engage across programs to review each reporting library
15. Partner with program teams and clients if applicable to understand reporting needs, compared to existing reports
16. Update reporting suite as necessary, reconfirm or establish reporting calendar
17. Educate client and program teams on reporting capabilities to better set expectations
18. Educate program teams to help them understand how to quickly pull ad-hoc reports
19. Partner with Operations Analyst during ops review to evaluate VMS configuration and workflows to understand if they support reporting and data capture
20. With support from Manager of Reporting and Data Analytics work with program teams to educate them on best practices to support data hygiene
21. Validate Reporting Integrity
22. Audit reporting, evaluate targeted data metrics and reporting purpose, revalidate reporting logic and accuracy
23. Escalate critical issues to Manager of Reporting and Data Analytics, Program Teams and Leadership with recommendations for resolution

What You Will Bring Here 

• Bachelor’s Degree – computer science, business information systems, computing and systems development, business management preferred
• 3-5 Years of related work experience, with intimate knowledge of how Vendor Management Systems are used with a specific focus on building reports in Vendor Management Systems

Desired Technical Skills and Knowledge 

• Strong knowledge of VMS Systems such as Fieldglass, Beeline, VNDLY, COUPA, Elevate
• Ability to translate business requirements via reporting
• General knowledge of Help Desk Support tools such as Freshdesk or JIRA
• General knowledge of HRIS systems, Timekeeping Systems, and Financial Systems where VMS data feeds to
• General knowledge of workflow Process Tools such as Visio
• Good working knowledge of Microsoft Word, PowerPoint, SharePoint and Teams
• Advanced Excel skills, including Pivot Tables, VLOOKUP
• Knowledge of SQL
• Familiarity with deployment and utilization of various Apps such as Planner, Tracking Time, Forms, etc.

Desired Soft Skills

• High sense of urgency
• Ability to gather and articulate requirements from across a wide range of functional users.
• Ability to conduct a root cause / gap analysis and provide recommendations or clearly articulate analysis and request assistance to resolve
• Willingness to conduct research to identify potential solutions to issues
• Detail-orientation with strong organizational skills, including the ability to self-manage
• Detail-orientation with strong organizational skills, including the ability to self-manage time and tasks
• Must know when to ask for assistance from team members or escalate issues that need prioritization
• Exceptional problem-solving skills
• Ability to break down workflow processes into the most granular parts – ability to envision upstream and downstream consequences pertaining to a process change as it relates to reporting
• Team orientation
• Strong communication and writing skills
• Strong customer service

The salary at hire is expected to be between $80,000 - $90,000 per year. Performance based variable compensation of up to 5% may be provided as part of the compensation package, in addition to the benefits listed above in this posting.

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

nextSource is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@nextSource.com or call (917) 818-2347.