Certified Contracts & Proposals AdministratorRemote

ABOUT THE ROLE

We are seeking a Certified Contracts and Proposals Administrator to join our team. This individual contributor role is responsible for managing the preparation, review, and administration of contracts and proposals, ensuring compliance with company policies, legal requirements, and client specifications. You’ll play a critical role in supporting contract negotiations, proposal responses, and compliance reporting. 

Key Responsibilities

• Prepare, review, and administer contracts and proposals in response to RFPs, RFQs, and solicitations. 
• Maintain and manage the contract database (Malbek) for clients, vendors, and suppliers. 
• Draft, revise, and oversee agreements including SOWs, NDAs, MSAs, and IC agreements. 
• Monitor contract performance, deadlines, and compliance metrics. 
• Collaborate with internal teams to ensure seamless supplier and contractor onboarding. 
• Lead corporate compliance activities including insurance certifications, diversity certifications, and entity renewals. 
• Partner with compliance vendors (e.g., myCOI) and internal stakeholders to resolve issues and maintain standards. 

Education & Experience

• Certified Contracts Manager (CCM) or equivalent certification required. 
• Bachelor’s degree in Business Administration, Legal Studies, or related field. 
• 3–5 years of experience in contract administration and proposal management. 
• Strong knowledge of contract law, procurement processes, and compliance standards. 
• Proficiency in contract management software (Malbek, Adobe Sign preferred). 
• Experience in workforce solutions, contingent labor, or talent acquisition (minimum 1 year). 

Technical Skills 

• Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint). 
• Experience with SharePoint, DocuSign, Adobe Sign, and document management tools. 
• Familiarity with VMS and COI management tools preferred. 

Soft Skills

• Ability to manage multiple projects under tight deadlines. 
• Strong analytical and problem-solving skills. 
• Clear and effective communication (written and verbal). 
• Collaborative, adaptable, and detail-oriented. 
• High personal accountability and follow-through. 

Work Conditions & Travel

This job operates in a remote environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, it may require the ability to lift files or other objects (up to fifteen pounds). Minimal travel may be required, including the below required travel.

WHAT WE PROVIDE YOU

The salary at hire is expected to be between $75-85k per year. Performance-based variable compensation may be provided as part of the compensation package.

• Healthcare Benefits including Group Medical, Prescription, Vision & Dental Coverage(s) through pre-tax deductions (United Healthcare)
• Health Savings Account (Optum)
• Company provided Basic Life and Accidental Death and Dismemberment Insurance (New York Life)
• Voluntary Short and Long Term Disability (New York Life)
• Whole Life / Accident Insurance / Critical Illness Insurance (UNUM)
• Company-provided Employee Assistance Program (EAP)
• Commuter Benefits
• 401K Plan; fully vested at third anniversary
• No maximum cap on PTO, take leave when needed.
• Paid Holidays, and Floating Holidays each year
• Paid Parental leave
• Discount program

Core values are the bedrock of our organizational culture and the guiding principles for all employees. Embracing these values leads to individual and collective success, fostering a positive work environment and strong relationships. Our company competencies encapsulate our values and business practices, ensuring every team member enjoys a fulfilling and productive experience.

PASSION

Generating positive energy among clients, suppliers, employees, and co-workers is at our core. This energy inspires high-quality performance and encourages a continuous quest for excellence.

ENGAGEMENT

We embrace the differences and uniqueness of all aspects of our business, including talent, clients, suppliers, and industry segments. Recognizing these differences inside and outside the organization broadens perspective and knowledge and catalyzes new opportunities.

ACCOUNTABILITY

Taking responsibility for reaching a goal or completing a task improves performance, increases feelings of competency, and strengthens commitment. Delivering on time demonstrates trust and dependability, essential building blocks for success.

EXTRAORDINARY TEAMWORK

Collaboration produces innovative ideas and initiatives that generate market-leading results. Constructive teamwork creates a safe and honest environment for experimentation, creativity, coaching, and improved performance.

INNOVATION

We strive to outthink and outperform the competition. We constantly drive and encourage creative ideas and solutions that add value and foster continuous improvement.

INTEGRITY

Integrity is central to building trust in all business areas. It is the foundation for establishing meaningful relationships and ensures the preservation of high-quality and ethical practices.

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

nextSource is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@nextSource.com.