Executive Assistant

nextSource manages large recruitment programs for major universities around the country.

Location:         Providence, RI (Onsite – garage parking provided)

Type:                Temporary

Duration:        March – May 2024

Hours:              8:30 AM – 5:00 PM

Pay Rate:        $25.00 per hour

The Executive Assistant provides high-level administrative support, receptionist duties, and event coordination support, in a fast-paced and ever-changing environment. This position provides direct support to senior management; scheduling appointments and maintains calendar; handles travel arrangements; composes a variety of correspondence and materials; prepares reports and presentation material; proofreading, screening phone calls and visitors, and additional administrative duties.

Job Requirements:

• Manage complex calendars and scheduling.
• Coordinate meetings, preparation and travel arrangements.
• Support creation of PowerPoint presentations and materials.
• Edit and write correspondence.
• Answer and place phone calls.
• Manage conference room scheduling.
• Basic event coordination.
• Serve as the first point of contact, receptionist and welcomes visitors.

Qualifications:

• Ability to maintain the strictest confidentiality.
• Initiative and judgment to independently problem solve and prioritize.
• Be a strong team player when the situation warrants.
• Experience managing multiple individuals and programs.
• Excellent planning, management, and organizational skills, with a specific skill of managing calendars and schedules.
• Excellent computer skills including fluency with Microsoft Office Word, Excel, PowerPoint, and high proficiency Google Workspace.
• Proficiency with Zoom, Webex, and other virtual conference platforms.
• Ability to learn programs specific to the department.
• 1 – 2 years executive support with Associate degree (preferred).
• Experience working in an academic environment (preferred).
• High School Diploma and 1-2 years of executive support (required).

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences, or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@nextSource.com.