Administrative Coordinator (Contract)Hybrid

TEMPORARY CONTRACT

Location: Providence, RI 02903 (Hybrid)

Duration: ASAP – February 12, 2027

Schedule: Mon – Fri | 8:30 AM - 5:00 PM

Pay Rate: $27.50/hour

This Administrative Coordinator role supports the School of Public Health, Department of Health Services, Policy & Practice.

Key Responsibilities

• Manage day-to-day office operations, facilities coordination, supplies, mail, building access, onboarding/offboarding, and administrative processes.
• Provide high-level support to Center Directors, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and report preparation.
• Handle financial processing, reimbursements, purchasing activities, P-Card reviews, and compliance-related administrative tasks.
• Manage website updates, social media, newsletters, and other departmental communications.
• Coordinate events and provide customer-facing support to faculty, staff, students, and visitors.

Required Qualifications

• Bachelor's degree or equivalent experience.
• 1-2 years of experience in administrative, office management, office clerk, or similar support role.
• Strong communication, organizational, multitasking, customer service, and interpersonal skills.
• Intermediate experience with Microsoft Office Suite and Google Workspace (especially Gmail and Calendar).
• Ability to manage sensitive information with discretion and work independently.

Top 3 Must-Have Skills

1. Strong written and verbal communication skills.
2. Excellent organization and multitasking abilities.
3. Strong interpersonal and customer service skills.

Preferred/Nice-to-Have Skills

• Social media and digital content creation.
• Financial processing experience.
• Project management.
• Event coordination.
• Familiarity with Workday and Canva. 

The Ideal Candidate

• Is a professional who can balance office operations, executive support, event coordination, financial administration, and digital communications.
• Has strong calendar management, travel coordination, customer service, and administrative support experience in higher education, healthcare, nonprofit, or professional office environments. 

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences, or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@nextSource.com. 

What nextSource Provides:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis. Your coverage will be effective on the 1st of the month following 60 days of employment.