Meeting and Strategic Engagements Coordinator (Contract)Remote

Position: Senior Fullstack Software Engineer (Contract) 

Mode: Contract - long term 

Location: Remote

About the Team 

The Strategic Higher Education (SHE) team is a high-performing, mission-driven group that partners with higher education institutions, states, and systems to advance organization and priorities. The team provides leadership across the organization on higher education strategy and maintains primary relationships with enrollment and admission leaders nationwide. As part of the Higher Education, Membership and Access (HMA) division, we collaborate across teams to promote copmany programs and services, including the SAT Suite of Assessments, Advanced Placement, and BigFuture and our professional development opportunities, including Enrollment Leadership Academy, Enrollment Management Institute, national convenings (e.g., Forum, Higher Education Colloquium, Advocacy Conferences), and state convenings. We take a data-informed, relationship-driven approach to understanding member needs and tailor solutions that drive program adoption, increase student success, and advance the enrollment profession. 

Our culture is energetic, collaborative, and results-oriented. We celebrate the growth of students, partners, and ourselves, and we take pride in achieving outcomes that expand educational opportunities.

About the Opportunity 

The Assistant Director, Strategic Higher Education-Enrollment Leadership (Temporary) provides high-level, confidential administrative and logistical support to ensure smooth daily operations and to facilitate flawless execution of member-focused engagements. This position plays a key role within the SHE unit, with responsibilities closely aligned to existing full-time assistant director roles. This position carries limited responsibility for budget planning, forecasting. Reporting to the Executive Director, this role manages complex calendars, meetings, communications, travel, and materials for internal and external engagements hosted by SHE. Serving as a trusted partner and key point of contact for SHE, the Assistant Director anticipates needs, solves problems proactively, and helps unit leaders stay focused on their most critical work while maintaining alignment across priorities in collaboration with Assistant Directors and the Senior Director for Strategic Higher Education. 

About You 

• You bring operational discipline and organization to managing complex projects, schedules, and budgets, with a consistent record of follow-through and delivery.  
• You use financial data, systems, and established processes to plan, track, forecast, and reconcile budgets, manage approvals, and maintain accurate, auditable records.  
• You lead procurement and vendor management activities, including contracts, invoices, payments, and timelines, while ensuring compliance with organizational policies.  
• You prioritize work effectively and communicate clearly, escalating risks or issues early to keep work moving and prevent downstream challenges.  
• You own operational work end to end, from planning through execution, reconciliation, and documentation, ensuring accuracy and continuity.  
• You collaborate productively across teams, incorporate feedback, take accountability for outcomes, and exercise sound judgment and discretion with sensitive information.  
• You perform well in fast-paced environments, maintain focus under pressure, and ensure leaders and teams are operationally prepared.  
• You are highly proficient with operational tools, including Outlook, travel coordination, expense reporting, and you adapt quickly to systems that improve efficiency and control. 

Primary Responsibilities 

Meeting Coordination (50%) 

• Plan, coordinate, and execute logistics for organization professional development suite, retreats, external meetings, national events and convenings. 
• Secure meeting spaces and participant lodging as needed, and provide on-site logistics in partnerships with other staff and external partners. 
• Provide operational management for virtual, hybrid, and in-person engagements. Coordinate logistics, schedules, communications, and meeting materials.  
• Order and manage materials for meetings and engagements as needed 
• Track and oversee meeting satisfaction. 
• Support team engagement activities such as ad-hoc meetings, and internal meetings and retreats.  

Budget Planning and Management (30%) 

• In collaboration with Executive Director and Senior Director, plan, forecast, and reconcile budgets. Partner with Assistant Directors to monitor expenses, manage risks, and stay within budget. 
• Manage vendor relationships, contracts, invoicing, and procurement processes. 
• Manage expense reimbursement process for external presenters, meeting attendees, and collaborators.  

Operational Support (20%) 

• Track and manage requests, internal communications, and workflows for Executive Director and Senior Director, as needed. 
• Partner and collaborate with internal and external partners across the company to align calendars and ensure consistent coordination  

Minimum Qualifications 

• Bachelor’s degree required. 
• 3–5 years of professional experience in project, event and budget management. 
• Independent budget planning and vendor management experience. 
• Strong organizational, communication, and collaboration skills. 
• High level of skill using Microsoft Office products (Outlook, Word, Excel, PowerPoint). 
• Experience with Zoom, Slack, and Salesforce.
• Willingness to travel periodically  

 Pay Rate Range: $30-$35 per hr (Depending on Experience)

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at talent@nextSource.com.

What nextSource Provides:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis. Your coverage will be effective on the 1st of the month following 60 days of employment.