Accounts Receivable & Payable OfficerHybrid

We currently have an exciting new opportunity for strong and experienced Accounts Receivable and Payable Officer to join our Finance team.

The Accounts Receivable and Payable Officer supports Australia Pacific Airports Melbourne (APAM) by delivering accurate, timely and customer focused accounts receivable and accounts payable services, while maintaining strong financial controls.

Reporting to the Finance Operations Team Leader, the role is responsible for the end to end management of key transactional finance activities across receipting, debtor management and billing, as well as invoice processing, vendor set up and payment processing.

The role flexes across accounts receivable and accounts payable to meet weekly priorities - indicatively around three days accounts receivable and two days accounts payable, with flexibility to adjust based on business needs, deadlines and month end requirements. The role serves our business units, particularly business unit administrators and works alongside the Financial Control team’s accounting and tax streams to support timely reporting, compliance and continuous improvement.

Explore how we are thinking big with exciting projects like the Third Runway, state-of-the-art terminals, and thriving business park developments. You can also learn more about life at Melbourne Airport – our culture, values, and what makes us unique at https://www.melbourneairport.com.au/corporate/our-culture-and-values. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

Key responsibilities:

The role's duties and accountabilities include, but are not limited to:

Accounts Payable:

• Collect, receipt and accurately enter all debtor payments from multiple revenue streams
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expenses, receipts)
• Reconcile receipts and customer accounts
• Reconcile all debtors ledgers to the GL system in communication with the Senior Financial Accountant
• Compile data and prepare a variety of reports as required
• Ensure the reconciliation process is completed to meet month-end timelines and report delinquent accounts monthly
• Proactively manage overdue accounts and follow up on all overdue accounts
• Liaising with debtors and business unit heads managers to agree on retrieval approaches
• Report on all accounts in 60 and 90 days and escalate debtor issues to Senior Financial Accountant
• Recommend actions to resolve discrepancies and investigate any questionable data
• Assist the financial accountant by reporting any potential or actual material bad debts or late payments to assist in cash flow management and forecasting
• Process one-off billables and credits as necessary
• Assist in the processing of monthly billing for various department

Accounts payable

• Receive, review, and verify invoices and payment requests for accuracy and completeness
• Ensure invoices comply with company policies and procedures
• Process and enter invoices into the accounting system, coding them to appropriate accounts
• Prepare and execute payments to vendors via checks, electronic transfers, or other methods
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain a schedule of payments and ensure all payments are made in a timely manner
• Ensure all new vendors are established in Microsoft Dynamics 365 in line with APAM policies and approved in a timely manner
• Establish and maintain positive relationships with vendors and suppliers
• Address and resolve any vendor inquiries or disputes regarding payments
• Ensure all supplier queries and requests are actioned on a timely basis
• Update vendor records and ensure accuracy in the vendor database
• Ensure all accounts receivable and accounts payable tasks are completed to meet the finance month end schedule

The successful candidate will have:

• Experience of working in a corporate environment in a medium to large sized organisation
• Minimum of 2 years’ experience in an accounts receivable, accounts payable or similar role
• Experience working across both accounts receivable and accounts payable is desirable but not essential, a proactive attitude and willingness to learn are critical
• Intermediate knowledge of the Microsoft Office Suite (Outlook, Word, Excel and Powerpoint)
• Proficiency in accounting systems (preferably Microsoft Dynamics 365)
• Understanding of accounts receivable and accounts payable processes and internal controls
• Demonstrated ability to meet deadlines and month end timelines with strong organisation and time management
• Strong attention to detail and commitment to accuracy
• Excellent interpersonal skills with the ability to communicate effectively with internal stakeholders and external customers or vendors
• Excellent written and verbal communication skills
• Naturally proactive, adaptable and solutions focused, able to work across changing priorities and resolve issues at the source
• Team player who is responsive and can adapt to changing circumstances and work under pressure to meet deadlines
• Strong systems capabilities including understanding of Microsoft Dynamics 365 (desirable but not essential)
• Microsoft Word, Microsoft Excel and Microsoft Powerpoint expertise
• Customer service mindset with the ability to build trust with business units, vendors and debtor customers
• Problem solving approach, able to investigate variances, identify root causes and propose practical solutions
• Ability to manage competing priorities and flex effort across accounts receivable and accounts payable week to week
• Continuous improvement mindset, confident suggesting process and reporting enhancements

We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.

About the Company:

Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

Culture and Values:

By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.

Benefits:

• Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.
• Airport car parking 24 hours/365 days a year for both business and personal use
• Hybrid flexible working arrangements
• Airport Holiday, an additional day of leave
• Wellness Day, a further additional day of leave
• Discounted onsite childcare at Creative Garden Early Learning
• Mental health and well-being initiatives, including Employee Assistance Program (EAP)
• Long-term career and professional development opportunities
• Active social culture and participation in a range of social impact days and activities
• Signature Experiences including an airfield family day
• Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)

APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.

APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.