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Permit Coordinator

LocationMelbourne, VIC
Work TypeFull time
Positions1 Position
Job no: BAXCE
Category: Aviation

We currently have a new and exciting new opportunity for an experienced Permit Coordinator to join our Engineering and Asset Management team at Melbourne Airport.

The Permit Coordinator will provide a key central support for Melbourne Airport’s staff, service providers and contractors through the coordination and management of the Melbourne Airport’s Engineering permits and access application process in line with Melbourne Airport’s Security and Safety Management System requirements, and applicable Work Health & Safety Regulations.

The role will support the delivery of safety in Engineering & Asset Management through assisting with; On Air Notice reviews, incident reporting, asbestos register management and delivery of safety improvement initiatives.

Melbourne Airport is at the forefront of a dynamic expansion, poised to support the city's ascent to become Australia’s largest city within the next decade. As we soar towards new heights, we're embarking on ambitious projects, including the development of a third runway, state-of-the-art terminals and major business park projects creating unparalleled opportunities for growth and innovation. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

Key responsibilities:

The role's duties and accountabilities include, but are not limited to:

  • Ensure that effective control mechanisms are in place (Permit) to meet regulatory, security and safety requirements of the airport including hot work permits, fire isolations, penetrations/excavations, electrical cabling, valve isolations, electrical isolations
  • Administration of permit applications in a timely manner and customer focused manner.
  • Deliver efficient and effective Access Control services that support superior customer experience and operational excellence across the airport for restricted areas and controlled spaces, including confined spaces.
  • Review of relevant inductions/training modules where applicable to Engineering & Asset Management permits and access
  • Review On Air Notices for impact to asset management and maintenance activities, consult with asset owners and liaise with relevant project managers within the required timeframe to reduce impact to operations.
  • Deliver and drive improvements in safety as identified in safety initiatives and review of safety incidents.
  • Review of relevant permit/access induction/training modules

The successful candidate will have:

  • Permit management experience gained in a controlled environment
  • Practical understanding of access control regulations and compliance requirements as they apply to the Airport
  • Demonstrated understanding of the relevant sections of Work Health and Safety Regulations and Australian Standards
  • Proven ability to drive performance improvement in an operational environment
  • Excellent stakeholder management skills across a diverse range of both internal and external stakeholders
  • Ability to build trusted relationships across the business

We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.

About the Company:

Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

Culture and Values:

By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.


  • Access to airport car parking 24 hours/365 days a year for both business and personal use
  • Hybrid flexible working arrangements
  • Airport Holiday, an additional day of leave
  • Wellness Day, a further additional day of leave
  • Discounted onsite childcare at Creative Garden Early Learning
  • Mental health and well-being initiatives
  • Employee Assistance Program (EAP)
  • Career and professional development
  • Active social culture and participation in a range of social impact days and activities
  • Signature Experiences including an airfield family day, and kids’ footy day 
  • Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)

APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.

APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.