IOC Learning & Administration Coordinator

Coordinate training, compliance and administrative activities that ensure operational readiness and capability across the Aviation Operations team.

Excellent Part Time contract opportunity in Aviation - Applications close COB Tuesday April 28

We currently have an exciting new opportunity for a proactive and flexible IOC Learning & Administration Coordinator to join our Aviation Operations team on a part time (4 days a week) fixed term contract.

The IOC Learning & Administration Coordinator plays a critical role in supporting the Integrated Operations Centre (IOC) by coordinating training, compliance and administrative activities that ensure operational readiness and capability across the team.

Working closely with IOC leadership, this role is responsible for maintaining accurate training records, monitoring compliance requirements and delivering and coordinating learning programs aligned to operational procedures and regulatory standards.

The position acts as a central point of coordination for IOC learning and administration, contributing to a safe, compliant and high-performing operational environment. Through proactive support, reporting and stakeholder engagement, the role enables the IOC to effectively respond to the dynamic demands of a 24/7 airport operation.

Explore how we are thinking big with exciting projects like the Third Runway, state-of-the-art terminals, and thriving business park developments. You can also learn more about life at Melbourne Airport – our culture, values, and what makes us unique at https://www.melbourneairport.com.au/corporate/our-culture-and-values. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

Key responsibilities:

The role's duties and accountabilities include, but are not limited to:

• Coordinate and deliver IOC-specific training including inductions and recurrent training.
• Maintain and update learning materials to ensure alignment with operational procedures and regulatory requirements.
• Identify and implement improvements to training based on operational feedback and performance insights.
• Maintain effective document control processes for IOC procedures, ensuring all Standard Operating Procedure (SOPs) and related documentation are current, accurate and accessible.
• Coordinate the review, update and approval cycle of IOC SOPs in line with operational, safety and regulatory requirements.
• Support compliance with aviation safety, security and regulatory requirements through accurate documentation and record management.
• Provide day-to-day administrative support to IOC leadership and team.
• Liaise with internal stakeholders to align training requirements across the IOC.
• Support the communication of updates, procedural changes and compliance requirements across the IOC.
• Ensure all activities align with aviation safety, security and regulatory standards.
• Promote a strong safety and compliance culture within the IOC.

The successful candidate will have:

• Experience in aviation operations or a similar dynamic operational environment.
• Demonstrated experience in training coordination, compliance tracking or administrative support roles.
• Working knowledge of operational procedures, safety and regulatory requirements within an aviation or comparable industry.
• Experience using Learning Management Systems (LMS) and reporting tools, with strong data accuracy capability.
• Highly developed organisational and time management skills, with the ability to manage competing priorities in a 24/7 environment.
• Strong communication and stakeholder engagement skills, with the ability to work across multiple operational teams.
• High attention to detail and ability to maintain accurate records and documentation.

We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.

About the Company:

Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

Culture and Values:

By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.

Benefits:

• Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.
• Airport car parking 24 hours/365 days a year for both business and personal use
• Airport Holiday, an additional day of leave
• Wellness Day, a further additional day of leave
• Discounted onsite childcare at Creative Garden Early Learning
• Mental health and well-being initiatives, including Employee Assistance Program (EAP)
• Long-term career and professional development opportunities
• Active social culture and participation in a range of social impact days and activities
• Signature Experiences including an airfield family day
• Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)

APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.

APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.