Executive Assistant to the Executive Director of Care

Permanent Full-Time - 80 hours per fortnight

For further information about this role, please contact Debbie Rogers - Acting CEO on 03 5461 0371 or via email DRogers@mdhs.vic.gov.au.

We're looking for a dedicated Executive Assistant to join our Care Directorate team and work alongside our Executive Director of Care (Chief Nurse and Midwife). This is an exciting opportunity to play a vital role in supporting the delivery of exceptional patient care across our organization.

In this collaborative role, you'll be at the heart of our Care Directorate, helping to coordinate executive functions and ensuring our strategic, operational, and governance priorities are met. We believe in working together to achieve our shared mission of providing high-quality, safe, and patient-centered care.

What You'll Be Doing

As our Executive Assistant, you'll be instrumental in supporting the effective functioning of the Care Directorate through:

• Managing executive schedules and coordinating complex diary arrangements
• Preparing comprehensive reports and briefing materials
• Coordinating meetings and committees to ensure smooth operations
• Building and maintaining relationships with internal and external stakeholders
• Supporting the Executive Director of Care in leading strategic initiatives
• Facilitating communication across all levels of the organization
• Assisting with governance activities and compliance requirements

What We're Looking For

We're seeking someone who shares our commitment to excellence in healthcare and brings:

• Proven experience in executive or senior administrative support roles
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in preparing professional reports and presentations
• Experience coordinating meetings and managing stakeholder relationships
• Understanding of healthcare environments and governance structures
• Ability to handle confidential information with discretion
• Proactive approach to problem-solving and decision-making

Why Join Us?

We pride ourselves on being a supportive and inclusive workplace, where staff feel valued and encouraged to grow. You’ll be joining a cheerful, hardworking team who truly put people first.

We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, and those returning to the workforce.

If you have good availability, strong communication skills and a flexible approach, we’d love to hear from you.

How to Apply

Applicants must include the following:

• Resume
• Cover Letter — please ensure your cover letter addresses the Key Selection Criteria outlined in the Position Description.

📄 The Position Description is available under ‘Related Documents’ in the job advertisement. If viewing on SEEK, please visit the MDHS Careers website to access the full Position Description.

The Central Goldfields and Pyrenees regions are a great place to live, work and play - beautiful areas to explore, only 50 minutes from Ballarat & Bendigo, and two hours from Melbourne.

MDHS is an equal opportunity employer. Appointments are subject to a satisfactory National Police Check and Working with Children Check. NDIS Workers Screening will be required for workers identified as working within a risk-assessed role.