Senior Executive Assistant

Permanent Full-Time - 80 hours per fortnight

For further information about this role, please contact Debbie Rogers - Acting CEO on 03 5461 0371 or via email DRogers@mdhs.vic.gov.au.

The Senior Executive Assistant provides high-level executive, administrative and strategic support to the Chief Executive Officer (CEO) and Board of Directors Chair and contributes to the effective functioning of the Executive Office.

This role is responsible for managing complex scheduling, preparing high-quality reports and correspondence, coordinating governance and board-related processes, and ensuring efficient communication across executive leadership, internal departments, government agencies and external stakeholders.

The Senior Executive Assistant acts as a trusted liaison and plays a key role in supporting organisational priorities, strategic initiatives, and operational efficiency.

Key Responsibilities

• Provide comprehensive executive support to the CEO, including calendar management, meeting coordination, and travel arrangements
• Prepare and review high-level correspondence, reports, presentations, and briefing materials
• Coordinate board meetings, governance processes, and executive committee activities
• Serve as primary point of contact between the CEO and internal/external stakeholders
• Manage confidential and sensitive information with the highest level of discretion
• Support strategic planning initiatives and organisational projects as required
• Facilitate communication and coordination across executive leadership team
• Maintain filing systems, databases, and administrative processes

This position offers an exceptional opportunity for a seasoned professional to contribute to organisational success while developing expertise in executive operations and strategic support. The successful candidate will demonstrate exceptional professionalism, adaptability, and commitment to excellence in all aspects of their role.

Why join us?

We pride ourselves on being a supportive and inclusive workplace, where staff feel valued and encouraged to grow. You’ll be joining a cheerful, hardworking team who truly put people first.

We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, and those returning to the workforce.

If you have good availability, strong communication skills and a flexible approach, we’d love to hear from you.

How to Apply

Applicants must include the following:

• Resume
• Cover Letter — please ensure your cover letter addresses the Key Selection Criteria outlined in the Position Description.

📄 The Position Description is available under ‘Related Documents’ in the job advertisement. If viewing on SEEK, please visit the MDHS Careers website to access the full Position Description.

The Central Goldfields and Pyrenees regions are a great place to live, work and play - beautiful areas to explore, only 50 minutes from Ballarat & Bendigo, and two hours from Melbourne.

MDHS is an equal opportunity employer. Appointments are subject to a satisfactory National Police Check and Working with Children Check. NDIS Workers Screening will be required for workers identified as working within a risk-assessed role.